Associate Athletic Director for Internal Operations

Job Description

Job Description

OUTSTANDING BENEFITS UNLIKE ANY OTHER. Low-cost health benefits, 6% 403b contribution, affordable tuition at Niagara University for you and eligible immediate family members, tuition exchange at other designated universities for eligible dependent children, generous holidays (20 days annually), PTO, and ½ day Fridays throughout the summer. Niagara University is also an approved employer for the Public Service Loan Forgiveness program. Campus life is vibrant and offers free parking, on-site dining options, and fresh coffee at Tim Horton's and Starbucks, all in a beautiful park-like setting. If you'd like to know more, check out all of the NU Facts.

JOB SUMMARY:

The Associate Athletics Director is a member of the Athletics senior leadership team with direct responsibility for the department compliance, financial aid, human resources, facilities, and operations. This position has direct oversight of several of the sports programs and employees, as well as summer camps, and several vendors.

ESSENTIAL DUTIES:

• Assist the Director of Athletics in the execution of the Niagara University athletics strategic plan;
• Analyze NCAA rules and regulations governing member institutions as well as University instructional policies, develops specific procedures, and guide the implementation of these to ensure University compliance;
• Evaluate and audit NU Athletics compliance responsibilities and systems. Audits are used to determine the department has necessary checks and balances as well as administrative oversight to identify problems and maintain an atmosphere of compliance;
• Systemically maintain and review compliance documents to ensure accuracy in all compliance areas, including eligibility certification, recruiting activities, financial aid, practice and competitions, staff size, and permissible benefits and awards;
• Responsible for researching, developing, writing, updating, and keeping a current compliance policy and procedure manual on file for use;
• Primary departmental contact for several modern era of collegiate athletics activities, including NILGO and the CAPS systems.
• Educate coaches on NCAA rules and compliance issues;
• Maintain squad lists and verify academic progress;
• Maintain recruiting lists;
• Responsible for review and adjudication of alleged violations of the athletes' Code of Conduct;
• Verify adherence to recruiting policies and procedures;
• Serve as liaison for athletics with admissions, financial aid, and each college;
• Manage athletics aid budgets and approve summer aid requests;
• Administer NCAA Special Assistance Fund and Student-Athlete Opportunity Fund;
• Collaborate with University Facilities to manage and maintain all athletic facilities: Gallagher Center, Dwyer Ice Rink, Niagara Field, Bobo Field, and the Kiernan Center;
• Develop and execute plans for all game and event operations including but not limited to men's and women's basketball and men's ice hockey games;
• Maintain the highest levels of integrity and adherence to all NCAA, MAAC, Atlantic Hockey Association, and Niagara University rules and regulations.
• Serve as sports administrator for assigned programs.
• Investigate potential NCAA violations by communicating with the Director of Athletics, Faculty Athletics representatives, University General Counsel, and any external counsel assigned by the university.
• Maintain confidentiality of information (including but not limited to: student and employee personal information, student grades, etc.), both during and after their employment with the University. Any question regarding the confidentiality of material should be referred to the supervisor. Any violation shall subject the employee to disciplinary action, up to and including termination of employment.
• Perform other duties as assigned.

GENERAL DESCRIPTION:

% of Time

50% Conduct all compliance operations for the Athletics Department; educate coaches on NCAA rules and compliances; verify adherence to recruiting policies and procedures. Manage athletics aid budget. Autonomy with regards to compliance operations within the athletics department.

20% Manage athletics facilities and game operations.

15% Provide oversight for sports programs. Provide game management oversight. Supervise and evaluate the performance of head coaches for assigned programs.

5% Gather data, prepare information, and submit reports required by the U.S. Department of Education, NCAA, and MAAC.

5% Manage operations of all department human resources functions.

5% Train new staff and coaches on compliance office policy and procedures.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

1. Strong interpersonal, written, and oral communication skills.
2. Knowledge of NCAA rules, education, and training.
3. Demonstrated ability to work and communicate effectively with student-athletes, coaches, staff, and campus constituents.
4. High level of organizational skills including an ability to work under pressure while handling multiple requests and tasks under deadline
5. Ability to drive a personal or university vehicle for the purpose of university business on a regular basis.
6. Ability to work non-traditional business hours including evenings, weekends, and holidays when necessary.

ERGONOMIC REQUIREMENTS:

The functions of the position are usually performed sitting but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, computer software applications, calculator, cutting, labeling, and taping involve the extensive wrist and hand movement. All individuals are required to be able to perform

these movements without significant risk of injury to themselves or others.

QUALIFICATION STANDARDS

1. Bachelor's degree in a related field is required, Master's degree is preferred.
2. A minimum of three years of work experience in collegiate athletics with a minimum of one year of experience in athletics administration is preferred.
3. A valid New York State driver's license is required that satisfies both University and insurance company underwriting rules and regulations for driving a motor vehicle. Must also be able to operate a motor vehicle in Canada

THE UNIVERSITY RESERVES THE RIGHT TO MODIFY, REASSIGN OR COMBINE POSITIONS AT ANY TIME WITHOUT PRIOR NOTICE.

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