Mailroom & Copy Services Associate (Temporary)

Job Description

Job DescriptionJob Summary:

The Mailroom and Copy Services Associate (Temporary) serves the entire organization to provide an array of services at the Philadelphia HQ. These include, but not limited to, mail and package shipping and receiving, organizational copier fleet and print services support, office supplies management, hospitality services oversight, administrating vendor invoicing, departmental cost chargeback accounting, and postage machine balance replenishment.

This is a temporary position anticipated to last approximately 12 weeks. Employment is at-will and may be ended at any time by either the employee or American Bible Society, with or without cause or notice.

Minimum Spiritual and Personal Commitment:

• Demonstrate a personal commitment to Jesus Christ.
• Identify with and participate in a Christian church and proactively seek to grow in their Christian faith.
• Actively participate in organizational prayer, devotional times, and organization-wide events.
• Maintain an exemplary standard of Christian ethics, behavior, and conduct within ABS and in their public and private life outside of ABS and always seek to uphold ABS’ Standards of Conduct and Affirmation of Biblical Community.
• Demonstrate Christian maturity in all interactions as displayed by good judgment based on biblical values and principles.
• Actively incorporate their faith in all aspects of their daily work.
• Demonstrate desire and ability to support organizational biblical and religious goals and participate in regular work-related spiritual activities without reservation.
• Have a personal passion for and belief in the Word of God, its ability to transform lives, and the mission of American Bible Society.
• Demonstrate alignment with the vision, mission, and values of American Bible Society.

Key Responsibilities:

• Responsibility 1: Safely and securely receive and process incoming mail, including cash receipts and return mail.
• Responsibility 2: Manage postal machines, postage accounts and common carrier invoicing.
• Responsibility 3: Maintain vendor invoicing and monthly financial reports for mail and copy chargebacks.
• Responsibility 4: Manage Shipping/Receiving and carrier services packages and invoicing.
• Responsibility 5: Manage and maintain printer/organizational copier fleet.
• Responsibility 6: Work with IT to assign and maintain employee UNIflow copier access.
• Responsibility 7: Manage office supplies, including maintaining supply closet inventory.
• Responsibility 8: Maintain beverage center inventories, including maintenance, product ordering and restocking.
• Responsibility 10: Assist Facility Manager as required.

Qualifications:

• Education: High School Diploma or equivalent.
• Experience: Proficiency with Postage and Copier equipment, excellent in customer service.
• Technical Skills: Office 365, Teams, Pitney Bowes postage machine, Pitney Bowes package reception system Canon UNIflow program.

Key Competencies:All staff, including temporary staff, must demonstrate the following skills at a level fitting their role:

Communication Skills:

• Effective Communication: Ability to communicate effectively with team members and supervisors.

Teamwork and Collaboration:

• Collaborative Effort: Works well with others, shares information, and contributes to team goals.

Cultural Competence and Inclusion:

• Cultural Awareness: Respects and values diverse backgrounds and perspectives.

Service Orientation:

• Service Solutions: Understands service recipients’ needs, develops solutions to meet those needs, and builds relationships.

Adaptability and Flexibility:

• Adaptability: Willing to learn and adapt to new tasks and processes.

Time Management and Organization:

• Efficient Coordination: Prioritizes tasks, manages multiple projects, and ensures team deadlines are met.

Problem-Solving and Critical Thinking:

• Issue Identification: Identifies straightforward problems, proposes solutions and seeks help when needed.

Leadership and Initiative:

• Initiative: Takes proactive steps to complete tasks, solve problems and take on new challenges.

Physical Demands/Work Environment

Work environment: In office Monday to Friday. Some transport while carrying packages, letters, and materials to US Post Office or around the office as required. Use of material handling equipment: pallet jacks, elevators, hydraulic docks, carts, etc.

Strength requirements:

• Seldom: 26-50 pounds
• Occasional: 11-25 pounds
• Frequent: 1-10 pounds
• Constant: Negligible weight

Periods of sitting, standing, walking, lifting, twisting, and bending while transporting and processing materials, packages, and supplies. Standing/walking/low posture position greater than 75% of the workday.

American Bible Society is committed to providing equal employment opportunities to qualified individuals with disabilities and ensuring a workplace free from discrimination. In accordance with the Americans with Disabilities Act (ADA) and other applicable laws, we will provide reasonable accommodations to qualified individuals with disabilities to enable them to participate in the application process and perform the essential functions of their job.

Office Location:

ABS Headquarters (Old City Philadelphia)

Core Hours:

7:30 a.m. - 4:00 p.m.

Travel Required:

Local city area. Post office visits for certified mail, etc.

Additional Information:

• Background Check: Candidates must pass a background check as a condition of employment. This may include criminal history, credit check, and verification of employment and education history.
• Reference Checks: Employment is contingent upon satisfactory reference checks.
• Eligibility to Work: Candidates must provide proof of eligibility to work in the United States.
• Affirmation of Biblical Community: Candidates must sign and agree to uphold the ABS Affirmation of Biblical Community as a condition of employment.

American Bible Society is committed to providing equal employment opportunities to all applicants and employees, in accordance with federal, state, and local laws. We believe in the inherent dignity and worth of every individual, created in the image of God, and strive to reflect Christ’s love and justice in our employment practices.

We do not discriminate on the basis of race, color, national origin, sex, age, disability, veteran status, genetic information, or any other protected status. Our commitment to diversity and inclusion is rooted in our Christian faith and values, which call us to love and respect all people.

As a faith-based organization, we require employees to affirm and uphold our Christian beliefs as a condition of employment. This requirement is consistent with our mission and ensures that our work environment aligns with our core values and deeply held religious principles.