Job Description
Administrative & Marketing Assistant: Brentwood, TN
Location: Brentwood, TN (approx. 13 miles south of Nashville)
Compensation: $30.00 – $35.00/hour (Part-Time) | $50,000 – $60,000 (Full-Time Salary)
Schedule: Preferred Part-Time: Tues–Thurs, 9 AM – 3 PM (Flexible for Full-Time)
Are you a mature, tech-savvy professional looking for a high-impact role in a fast-paced environment? TelForce is seeking a proactive Administrative Assistant who balances traditional administrative excellence with modern marketing flair. This is a role for someone who is organized, detail-oriented, and lives within a 30-minute commute of our Brentwood office.
The Role: Admin Meets Marketing
You will serve as a vital support hub for our Marketing and Sales teams, managing everything from contract workflows to social media presence.
- Document & Workflow Management: Manage Contracts and NDAs using PandaDoc. You will also handle document conversions in Adobe and maintain over 40 essential company documents.
- Creative Marketing: You will be the point person for Canva and Social Media graphics. This is a core requirement—you must be comfortable creating quick, engaging LinkedIn posts and graphics.
- Recruitment Support: Facilitate the onboarding process, including drafting offer letters and managing new hire forms. Experience with ATS (Applicant Tracking Systems) is a significant advantage.
- Data & Outreach: Build and maintain Excel contact lists, manage mass email follow-ups for trade shows, and use Text-Em-All for broad outreach.
- Lead Engagement: Utilize LinkedIn (and LinkedIn Recruiter) to manage outreach, follow up with leads via phone, and support light business development efforts.
Top Qualifications
- Microsoft Power User: Strong proficiency in Excel, Outlook, and Word. You should be comfortable creating vCards and managing data-heavy lists.
- Creative Savvy: Canva and Social Media graphics experience is a MUST. * Tech-Forward: Adobe savvy and a willingness to learn/utilize ChatGPT/AI and AirTable (training provided).
- Operational Experience: Prior experience with PandaDoc (or similar e-signature tools) and Indeed is highly preferred.
- Communication: Excellent verbal and written skills; comfortable picking up the phone to follow up with leads.
What We’re Looking For
- Professional Maturity: A reliable, seasoned professional who can work independently.
- Organizational Mastery: The ability to multitask across different platforms while maintaining meticulous attention to detail.
Ready to bring your tech-savvy administrative skills to our Brentwood team? Apply today!