Job Description
Job Description
We are looking for an Accounts Payable Clerk to join our client in San Ramon, California in a contract capacity with the potential for a permanent role. This position supports day-to-day payable operations by reviewing invoices, maintaining accurate records, coordinating with vendors and internal teams, and helping ensure timely disbursements. The ideal candidate is organized, detail-oriented, and comfortable managing multiple administrative and accounting tasks in a fast-paced environment.
Responsibilities:
• Review, code, and enter vendor invoices into the accounts payable system after confirming supporting documentation is complete and accurate.
• Open, sort, and distribute incoming accounts payable correspondence each day while prioritizing items that require prompt action.
• Verify that invoices comply with billing procedures and follow up within the AP workflow to resolve discrepancies before payment is released.
• Process approved payables on schedule, assist with check runs, and help ensure vendors are paid within established deadlines.
• Reconcile vendor statements and credit accounts, researching variances and correcting issues as needed.
• Maintain orderly accounts payable files and update vendor records, including new supplier setup and documentation retention.
• Respond professionally to questions from vendors, portfolio managers, and resident managers regarding invoice status, payments, and account details.
Please reach out to John Miller for immediate consideration.
• Prior experience in accounts payable, including invoice entry, coding, and payment processing.
• Working knowledge of invoice matching, vendor reconciliations, and check run procedures.
• Ability to review financial documents carefully and maintain a high level of accuracy.
• Proficiency with Microsoft Office applications and comfort learning or using AP software systems.
• Strong organizational skills with the ability to manage deadlines and handle multiple tasks efficiently.