Job Description
Job Description
We are seeking a Sourcing Specialist to support the seamless transition and implementation of Integrated Facilities Management (IFM) services across multiple global regions. Under the direction of the Global IFM and Procurement Transitions Sr. Director, this role is responsible for the planning, coordination, and execution of transition activities that ensure minimal service disruption and optimal sourcing performance. The ideal candidate will combine strong analytical and organizational skills with experience in procurement, facilities management, or project coordination.
- Demonstrate advanced Excel skills, including Pivot Tables, VLOOKUPs, XLOOKUPs, IF statements, and other advanced formulas
- Perform detailed data analysis, consolidating sourcing and asset data from various sources for reporting and templates
- Coordinate and support IFM transition meetings by organizing agendas, capturing action items, and distributing follow-ups
- Create and deliver presentation materials to communicate transition timelines, sourcing strategies, and key updates
- Work closely with subject matter experts to document and publish IFM playbooks with sourcing customizations
- Manage project trackers and milestone Smartsheet templates to ensure transition progress and sourcing objectives are met
- Identify and escalate risks related to sourcing transitions and maintain documentation in the RAID register
- Track the progress of transitions and align sourcing activities with project timelines and business goals
- Confirm scheduling and completion of sourcing and procurement-related training sessions
- Support data-driven decision-making by gathering, analyzing, and organizing procurement and transition data
- Develop process maps and workflows to enhance operational clarity within sourcing functions
- Maintain efficient file and document management systems for sourcing records
- Collaborate with teams to identify best practices in sourcing and vendor onboarding
- Continuously identify opportunities for process improvement across the sourcing and transition lifecycle
- Bachelor’s degree in Business, Supply Chain, Facilities Management, or a related field (preferred)
- Experience in procurement, sourcing, facilities management, or project management
- Strong analytical skills with experience handling large datasets
- Advanced Excel proficiency and familiarity with Smartsheet or similar project tools
- Excellent written and verbal communication skills for working with cross-functional teams and senior stakeholders
- Strong organizational skills with attention to detail and process optimization
- Knowledge of risk management, process documentation, and continuous improvement methodologies