Job Description
Job DescriptionWe are looking for an experienced and service-focused Receptionist 3 to support daily front office operations. This is a Contract position offering the opportunity to create a welcoming environment for guests, clients, and vendors while keeping administrative workflows organized and efficient. The ideal candidate brings strong communication skills, sound judgment, and a detail-oriented presence in a fast-paced office setting.
Responsibilities:
• Welcome visitors, clients, and service providers courteously, direct them appropriately, and ensure a positive arrival experience.
• Manage incoming phone traffic, route calls to the correct contacts, and record clear, accurate messages when needed.
• Oversee visitor check-in procedures and help maintain adherence to office access and security practices.
• Coordinate conference room reservations, schedule appointments, and keep shared calendars current and organized.
• Provide clerical support through document preparation, data entry, scanning, filing, copying, and record organization.
• Handle incoming and outgoing mail, packages, and shipments, ensuring timely distribution and proper processing.
• Partner with facilities and vendors to address maintenance needs, office requests, and supply coordination.
• Support travel planning, expense submission, and receipt reconciliation for team members as needed.
• Assist with meetings and office events by arranging room setup, catering, and audiovisual needs while communicating details to relevant stakeholders.• Prior experience in a receptionist or front desk role within an office environment.
• Strong verbal and written communication skills with the ability to interact effectively across all levels of an organization.
• Demonstrated commitment to customer service and the ability to maintain a courteous, detail-oriented demeanor.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Solid organizational skills with the ability to manage multiple priorities and maintain accuracy in a busy setting.
• Experience handling administrative tasks such as scheduling, data entry, filing, and document management.
• Ability to support visitor management, mail handling, and general office coordination with attention to detail.