Accounts Payable & Receivable Specialist

Job Description

Job Description

PrideStaff on behalf of a client located in Sunrise is seeking an Accounts Payable & Receivable Specialist who will be responsible for managing the full lifecycle of financial transactions. By balancing both outgoing vendor payments and incoming customer revenue, this specialist ensures healthy cash flow, maintains vital business relationships, and guarantees the accuracy of the general ledger.

Key Responsibilities:

• Invoicing: Generate and distribute accurate customer invoices and credit memos in a timely manner.
• Collections: Monitor aging reports and conduct professional outreach to customers regarding overdue balances.
• Cash Application: Record and deposit incoming payments (ACH, checks, wire transfers) and apply them to the appropriate accounts.
• Invoice Processing: Review, code, and enter vendor invoices, ensuring proper department approvals and "three-way matching."
• Payment Cycles: Schedule and execute weekly payment runs via check, ACH, or wire, taking advantage of early-pay discounts when applicable.
• Expense Management: Audit and process employee expense reports for reimbursement.
• Account Analysis: Reconcile AR/AP sub-ledgers to the general ledger and resolve any discrepancies.
• Vendor/Customer Relations: Act as the primary point of contact for all statement inquiries, payment disputes, and credit applications.
• Audit Support: Maintain organized digital archives of all financial transactions to support month-end closing and annual audits.

Qualifications:

• Education: Degree in Accounting, Finance, or Business Administration preferred.
• Experience: 2–4 years of high-volume AP/AR experience.
• Technical Proficiency: Mastery of accounting ERP systems and advanced Microsoft Excel (VLOOKUPs, Pivot Tables).
• Knowledge of QuickBooks Desktop is a plus
• Analytical Mindset: Ability to spot trends in aging reports and solve complex billing puzzles.
• Bilingual in English and Spanish

PrideStaff is an equal opportunity employer