Job Description
Job Description
ATR International is seeking an Event Planner local to New York, NY for an important client.
Job Description:
- Detailing and planning boardroom and auditorium meetings, working closely with porters, audio visual and catering teams. Meet and greet each client daily, provide personalized high touch customer service
- Manage reception desk essential functions; answering telephone calls, managing emails in personal inbox/shared inbox, greeting and escorting clients to room
- Supporting C-suite executive meetings with the highest level of conduct involving a combination of professionalism, organization, and effective communication
- Join planner on pre and post con calls, aiding data entry
- Check rooms making sure catering, audio visual and room sets match BEO
- Master usage of EMS (Event Management System) to detail reservations, review in-coming requests and present proper reports
- Manage correspondence between planning team and reservation holders throughout the booking process while providing an outstanding customer service experience
- Firm understanding of the business guidelines for allocating space. Manage space issues, escalate unresolved issues to lead planner or manager
Requirements:
- Ability to plan events that can range from 10 to 500 people, with various degrees of complexity.
- Ability to lead team working on an event and direct many facets at one time.
- Collaborate and interact effectively with Firm’s senior management, middle management and customers. Provide strategic input and recommendations to business group on event development.
- Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities.
- Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.
Hourly Rate Range: $35.00 - $39.00