Job Description
Job Description
Administrative Coordinator
HIGHLIGHTS
Location: Sunnyvale, CA US 94089
Position Type: Contract / Temporary (2 months - may be extended based on performance)
Hourly/Salary: Based on experience ($25 - $30/hourly pay rate)
Residency Status: US Citizen or Green Card Holder ONLY
Overview
Our client is seeking a detail-oriented Administrative Coordinator to support daily office operations, records management, and client/vendor communication. This role plays a key part in maintaining accurate documentation, supporting billing processes, and ensuring timely follow-up on operational paperwork.
The ideal candidate brings strong document management, data entry, accounts support, and customer communication experience, along with the ability to manage multiple administrative workflows in a fast-paced environment.
Key Responsibilities
- Manage comprehensive records management processes, including physical filing and secure digital document uploads to the company data server
-
- Manifests
- Invoices
- Lab analysis reports
- Bills of lading
- Perform accurate invoice processing, sorting, and filing while supporting the billing and accounts receivable department
- Monitor and respond to client email communications, providing timely and professional customer service
- Assist with work order processing, including document tracking and status updates
- Conduct proactive vendor follow-up via email and phone to obtain returned or signed manifests and required documentation
- Maintain organized digital and physical filing systems to ensure audit readiness and compliance
Qualifications
- Experience in administrative support, office operations, or document control
- Strong data entry accuracy and attention to detail
- Familiarity with invoice management, billing support, or accounts receivable processes
- Professional written and verbal communication skills
- Proficiency with Microsoft Office Suite and document management systems
- Ability to prioritize tasks, manage deadlines, and handle multiple workflows simultaneously
Preferred Skills
- Experience with logistics documentation (manifests, bills of lading)
- Background in vendor coordination and follow-up
- Knowledge of workflow tracking systems or ERP platforms
"We are GTN – The Go To Network"
Company DescriptionWho We Are
GTN is the leader in technical staffing, leveraging innovation to drive next-generation recruiting to Fortune 2000 companies.
What We Do
We provide Scalable Technical Staffing solutions encompassing SOW, staff augmentation, and direct hire placement for Fortune 2000 companies, with niche service offerings in Cyber Security, Digital, Field Services, and Professional Services. Our recruiting teams are specialized, certified, and have endured rigorous technical boot camps and ongoing required educational courses and meetups.
What Proof We Have
We have experience in scalable IT Staffing since the year 2000. Our IT experts have helped Fortune 2000 corporations embrace the cybersecurity and digital space, with many of our experts remaining on contract with clients for 8+ years. Our staffing experts have been engaged to speak at cybersecurity conferences, and our teams are certified and specialize in divisions focused around cyber, digital, field, and professional services.
Why People Want It
Our value
Company Description
Who We Are\r\nGTN is the leader in technical staffing, leveraging innovation to drive next-generation recruiting to Fortune 2000 companies.\r\n\r\nWhat We Do\r\nWe provide Scalable Technical Staffing solutions encompassing SOW, staff augmentation, and direct hire placement for Fortune 2000 companies, with niche service offerings in Cyber Security, Digital, Field Services, and Professional Services. Our recruiting teams are specialized, certified, and have endured rigorous technical boot camps and ongoing required educational courses and meetups.\r\n\r\nWhat Proof We Have\r\nWe have experience in scalable IT Staffing since the year 2000. Our IT experts have helped Fortune 2000 corporations embrace the cybersecurity and digital space, with many of our experts remaining on contract with clients for 8+ years. Our staffing experts have been engaged to speak at cybersecurity conferences, and our teams are certified and specialize in divisions focused around cyber, digital, field, and professional services.\r\n\r\nWhy People Want It\r\nOur value