Administrative Assistant

Job Description

Job DescriptionBenefits:

• 401(k) matching
• Bonus based on performance
• Competitive salary
• Health insurance
• Paid time off

Job Summary

The Administrative Assistant provides high-level administrative support to clinic processes related to Clinical Sessions, Medicaid, Medicare, and recruitment. The AA should be able to maintain confidential information and a high level of critical thinking and independent judgment is expected.

General Accountabilities:

• Completes and maintains Medical providers enrollment, credentialing and re-credentialing for Medicaid and Medicare.
• Teams with the Accountant and External biller on the process to ensure successful collections rates on Medicaid and Medicare claims.
• Prepares the semimonthly clinic payroll by using the clinics HR system and discusses with the Accountant findings and discrepancies on staff information prior to submission.
• Participate in the clinic recruitment and onboarding process: responsible for posting on different boards the positions open for recruitment.
• Assist in new hire training and benefit enrollment.
• Assist in annual trainings such as HIPAA and OSHA.
• Provides access to new hires to the clinic computers, email accounts, and Time and Attendance.
• Teams with the Accountant to ensure eligible new hires are timely enrolled on the clinics benefits.
• Main contact person for IT needs.
• Ensures that all the clinics insurance policies are timely renew each year.
• Assists the clinic's Executive Director to structure the agenda for monthly staff meetings and f/u on agreements.
• Performs general office duties, such as review of the clinic office supplies order.
• Assist in patient contribution process. Cash handling experience preferred.

The company reserves the right to add or change duties at any time.

Job Qualifications

• Education: Bachelors degree in Business Administration, Human Resources or Accounting, or equivalent combination of education and experience.
• Experience with Medicaid and Medicare.
• Experience on coding a plus.
• Experience: 2-3 years of related experience in Health Care.
• Minimum of 2 years of experience working with confidential information.
• Bilingual English-Spanish a Plus

Skills

• Excellent verbal and written communication
• Active listening
• Service orientation
• Coordination
• Time management
• Monitoring
• Judgment and decision making

Job Type: Full-time

Pay: $26.00 - $28.00 per hour