Job Description
Job Description
Job Title: Document Imaging Specialist
Employment Type: W2 - Contract
Work Authorization: US Citizen
Security Clearance: Required (candidates must meet eligibility criteria)
Work Mode: On-Site
Place of Performance: Rockville, MD
Position Overview
The Document Imaging Specialist is responsible for converting physical personnel documents into electronic Official Personnel Folders (eOPFs), ensuring accurate, timely, and compliant digital records. This role involves high-volume document scanning, indexing, validation, and quality control in accordance with federal HR guidelines. The ideal candidate will have experience working in or supporting a Human Resources environment, particularly with federal HR forms and document standards.
Key Responsibilities
- Scan, digitize, and upload physical HR documents into electronic systems, ensuring all pages are captured and legible.
- Prepare documents for imaging, including sorting, organizing, removing staples, and verifying completeness.
- Perform detailed quality control checks to ensure documents meet federal compliance, retention, and recordkeeping standards.
- Properly index and classify documents within eOPF or other digital personnel systems.
- Identify, correct, and rescan any documents that fail quality or compliance checks.
- Maintain secure handling of sensitive and confidential employee records in accordance with federal privacy requirements.
- Assist with the organization, tracking, and management of physical and electronic records inventory.
- Collaborate with HR staff to resolve document issues, clarify documentation requirements, and ensure accurate record maintenance.
- Follow established standard operating procedures (SOPs), workflows, and federal guidelines for personnel documentation.
- Support continuous improvement of imaging and records management processes.
Required Skills & Tools
- Proficiency with high-volume document scanners and imaging software/tools.
- Ability to perform detailed document review and quality assurance checks.
- Familiarity with electronic filing systems such as eOPF or similar HR records systems (preferred).
- Strong understanding of federal HR forms, records, and documentation standards (e.g., SF-50, I-9, benefits and personnel forms).
- Basic computer skills including file management, PDF editing, and data entry.
- Strong organizational skills and attention to detail.
- Ability to work in a secure, compliance-driven environment.
Experience Required
- Prior experience in document imaging, records management, or similar clerical/administrative role.
- Experience working in or supporting a Human Resources department, preferably within a federal environment.
- Knowledge of federal HR documentation standards is highly desirable.
Educational Qualifications
- Minimum of a High School Diploma or equivalent.