Job Description
Job DescriptionSalary: $45k-65k
Join Our Team in Beautiful Downtown La Crosse, WI!
Vendi is a growing, full-service advertising agency with an impressive client roster and a reputation for award-winning, research-driven work. Our team of 35 talented professionals thrives in a culture built on creativity, collaboration and kindness.
Job summary
The Human Resources coordinator is a kind, collaborative, creative, highly organized, people-first operator
responsible for executing core HR processes while supporting the broader people, culture and operations needs of
the agency. This role ensures a smooth team member experiencefrom recruiting through offboardingwhile
maintaining compliance, consistency and care across internal Vendi systems and programs.
This individual is a trusted resource for team members, a dependable partner to leadership and a steady shepherd
of processes already in place.
Key accountabilities
Recruitment & hiring support
- Set up and manage job listings across hiring platforms
- Review applicant resumes and conduct first-round interviews
- Coordinate interview logistics and candidate communications
- Support Vendi Launch intern recruitment and program
Team member onboarding, offboarding & compliance
- Execute end-to-end onboarding for new team members, including:
- Walking through Vendi handbook
- Presenting payroll and benefits forms
- Coordinating equipment, systems and workspace setup
- Giving office tours and facilitating team introductions
- Submitting required information to state reporting systems
- Setting up team members in internal systems (BambooHR, Basecamp, Harvest, payroll tools)
- Coordinating new team member buddy program
- Co-facilitate new team member orientation with hiring manager and ensure professional and consistent
onboarding experience - Process team member changes (promotions, title updates, approver changes) in coordination with payroll
- Execute offboarding paperwork and manage offboarding procedures
- Conduct exit interviews and maintain exit interview logs
- Maintain strict confidentiality and accurate team member records
People, culture & operations support
- Serve as a team member resource for onboarding questions and 30-day check-ins
- Maintain and update the team member handbook and internal HR processes
- Support professional development initiatives, licensing and training administration
- Manage tuition reimbursement program and ensure compliance with Section 127 requirements
- Lead or support benefits coordination processes
- Lead and coordinate Vendi team events (Vendi Henge, Mental Health Week, Pride, Holiday Party)
- Participate in internal committees and initiatives (PPC, Self-Promo, others as interested)
- Coordinate internal programming such as Red Talks and guest speakers
- Support facilities, office management and internal ordering, including Vendi merch catalog
- Assist with HR data reporting, audits, usage tracking, and ad hoc people and culture projects
- Coordinate all aspects of annual benefit open enrollment, including timelines, communication, scheduling and employee support
- Serve as the first point of contact for employee benefit questions, escalating complex issues as needed
- Enter and audit benefit elections in HRIS systems to ensure accuracy and compliance
- Collaborate with CEO on benefit enrollment, timelines and communication
Qualifications & attributes
- 1+ years of experience in human resources, operations or a related internship
- Bachelors degree in human resources or related field preferred
- Experience in media, marketing, advertising or creative environments is a plus
- Strong written and verbal communication skills
- Exceptional organization, follow-through and attention to detail
- Proficiency with Microsoft Office (Outlook, Excel required)
- Experience with HRIS and applicable software (BambooHR, Basecamp, Harvest, Adobe suite) is a plus
- High level of discretion, professionalism and trustworthiness
What success looks like
- Hiring, onboarding and offboarding processes run smoothly and consistently
- Team members feel supported, informed and welcomed throughout their lifecycle
- HR systems, benefits and records are accurate, compliant and well-maintained
- People and culture initiatives are executed with care and reliability
- Existing processes are stewarded thoughtfully, with new ideas and improvements pursued regularly
We offer a competitive salary, annual profit-sharing bonus, unlimited PTO, remote work options, flex summer hours and great health, disability and retirement benefits.
We will be accepting applications until February 15 or until filled.