Job Description
Job Description
Project Administrator/Receptionist
Provides operational support to multiple projects, carries out project tasks as directed by the Project Manager. The position is directly responsible for the management of subcontract documents, project accounting administration and trade partner communication.
Provide great customer service through answering company phones and directing calls to greeting customers at the front desk. Assist/lead general office administration duties as needed and/or required.
Top Responsibilities
- Represent the Company with friendly enthusiasm as the first face our customers may be greeted by.
- Handle incoming calls quickly and efficiently
- Support PM's and work with PE's
- Organized, efficient with solid time management skills
- Dependable, reliable attendance
- Good understanding of construction practices and procedures
- Solid understanding of cost accounting and budgets
- Work on several complex projects at once
- Office Administration duties
Primary Duties
Receptionist duties including but not limited to:
- Greet Customers, subcontractors, solicitors, etc.
- Answer front desk phone including transferring and taking messages
- Distribute mail
- Maintain break/kitchen area
- Set up meetings including invitations in Outlook, document preparation, and catering as needed
Project Administration duties including but not limited to:
- Project set up in company software platforms
- Input all contracts, budgets, budget adjustments, purchase orders, and change orders in Procore
- Prepare drawing index for projects
- Assist with & distribute plans/specs
- Set up electronic and hard copy job files for the office and field
- Prepare & issue subcontractor contracts and purchase orders including:
- Pre-contract safety & health agreements
- Pay apps
- W-9
- Policies and Procedures, etc.
- Material supplier list
- Maintain and track insurance for all subs on each project
- Assist with prep on applications for payment to the owner
- Assist with review of subcontractor pay apps and invoices
- Review subcontractor certified payrolls and preparation of forms for submission to Government
- Distribution of checks to subs and obtaining sub lien waivers
- Obtain, prepare, and distribute close-out documents
- General correspondence with subcontractors and suppliers
- Prepare shipping documents and pack items for shipping via DHL, FedEx, UPS, and USPS
- Request and submit Performance and Payment Bonds for new projects
- Import/export needed information into RMS, including but not limited to:
- Subcontractors
- Data entry for certified payrolls
- Insurance
- SF 1413’s
- Prepare Quality Control Plans and Accident Prevention Plans for new projects and bids
- Obtain and submit information for Government quarterly and semi-annual reports (i.e.: ARRA and subcontracting reports, etc.)
- Assist in obtaining badge privileges for subcontractors
Education and Experience:
- Bachelor’s degree in related field preferred.
- Prior related office experience preferred
- 1-3 year experience preferred.
- Notary
- Preferred previous experience with Microsoft Office Applications, Procore, Timberscan, and Sage
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range: $28-$34 Hourly
Benefits
Bryan Construction is pleased to offer a comprehensive array of valuable benefits to protect your health, your family, and your way of life. We offer Health, Dental, Vision, Health Savings Account (H S A), Accident Coverage, Company Sponsored Basic life and AD&D, Voluntary Life and AD&D, Disability, Employee Assistance Program (EAP), Vacation, Sick Leave, and 401K with Company Matching.
EEO/AA Statement
Bryan Construction is an EEO/AA Employer - applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by laws.
**Drug Screening and Background Investigation Required**
Application Deadline: February 13th, 2026