Job Description
Job DescriptionExecutive AssistantOur client, a small professional services company in Philadelphia, is seeking an Executive Assistant to join their tight-knit team and support one of their Partners. This Executive Assistant will serve as a liaison to managing members and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.
The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.Responsibilities
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the three leaders
- Managing calendar(s) including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
- Preparing responses to communications directed to professionals on significant and non-routine matters and having the authority to determine what correspondence to handle themselves
- Coordinating travel arrangements including flights, visas/passports, cars, hotels, and other reservations
- Coordinating on-going group meetings
- Executing contracts on behalf of the professional
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Completion of detailed corporate expenses including tracking receipts and reimbursements
- Maintaining and organizing files
- CRM entries for professionals
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
Qualifications
- 2-5+ years of administrative assistant experience supporting senior professionals
- Ability to utilize discretion and independent judgment
- Thrives in a fast-paced environment and able to deal with ambiguity and constant change
- Strong communication skills
- Highly organized with strong attention to detail
- Ability to multi-task and prioritize competing tasks and deadlines
- Perform duties with the highest level of confidentiality and integrity
- Experience with coordinating travel arrangements
- An autonomous worker with strong follow-through skills
- Ability to build relationships with key players and management
- Creative thinker
- Extensive familiarity with Microsoft suite
Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It’s expected that all employees are aware of this policy and that they create an environment that’s sensitive and respectful to all individuals.