Executive Assistant

NextDeavor Inc.

San Jose, CA, USA

Published: 6/14/2022

Full Time

Executive Assistant
16+ Month W2 Contract
San Jose, CA

Here’s how you’ll make an impact on the team:

Organize department communications and key events
Manage calendar and travel to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last minute changes
Assist with scheduling group meetings
Coordinate special projects and large meetings with internal and external individuals Organize quarterly all hands meetings and semi-annual team building events
Compile and publish weekly senior staff minutes and group updates
Maintain up to date organizational charts, contact lists and email alias lists
Assist staff with travel coordination when required. Plan and schedule group off-sites
Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space, computer systems and accounts and managing all related work requests
Process forms including expense reports, change of status, employment requisitions, contractor time cards and IS and Facilities work requests
Perform general office Administrative duties such as ordering supplies and equipment
Assist with audio, visual and video and web conferencing when needed
Manage all open purchase orders
Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for
Comply with Adobe policies and procedures and utilize Adobe Contracts Management system for all departmental purchases

Here’s what you’ll need to be successful in this role:

High School Graduate
Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done
Team player Ability to communicate in a clear and concise way
Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment
Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction
Strong organizational skills, attention to detail and timely follow-through
Desire to constantly look for opportunities to create systems, checklists, and approaches to make things run more smoothly
Ownership of the outcome - even when there is a lack of full control, ability to see it through until it is completed
Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines
Excellent written and interpersonal communication skills

Pay Range:

$43.00 - $46.78/hour

Benefits That Matter to You:

Ready to take the next step? Apply today and be part of a team that transforms businesses and fuels growth!