Property Management Office Receptionist/Admin

Job Description

Job Description Now Hiring: Office Receptionist – Property Management Office (Full-Time)
Location: 600 Druid Rd. E. Clearwater FL 33756
Hours: Monday – Friday, 9:00 AM – 5:30 PM

We are a property management company seeking a dedicated Office Receptionist & Maintenance Coordinator to support both residential and commercial operations. This position is ideal for someone who is detail-oriented, enjoys problem solving, and thrives in a fast-paced office setting.

Responsibilities:

• Log and prioritize tenant maintenance requests
• Dispatch technicians and schedule vendors
• Maintain records of work orders and vendor compliance
• Greet and assist visitors at the front desk
• Answer and direct phone calls
• Drafting documents and typing as required by upper management
• Maintain cleanliness and order of office (plants, supplies, dishwasher, coffee station)
• Help with digitalizing files into system.
• Prepare reports, type notices, and assist management
• Provide receipts to tenants if necessary
• Manage office inventory and maintenance supply levels
• Check Mailbox 3 times daily
• Advertise vacant units and manage listings (Yardi, Craigslist)
• Collect COI for commercial tenants.
• Help in tracking and reporting property insurance and liability insurance for company and tenants
• Make purchase orders for materials needed
• Route calls to correct department
• Make post office runs or supply runs as requested from upper management.

Qualifications:

• Prior experience in property management or administration preferred
  
  
• Excellent communication and organizational skills
  
  
• Proficient in Microsoft Office and comfortable with scheduling software
  
  
• Ability to multitask and manage priorities
  
  

Compensation: Competitive hourly rate, commensurate with experience.

Benefits: Growth opportunities, supportive work environment

Apply Today!