Payroll Supervisor

PRS Holdings Inc.

Jurupa Valley, CA, USA

Published: 6/14/2022

Full Time

Job Description

Pavement Recycling Systems is the Western United States premier provider of Recycling Solutions to reclaim, preserve, and rehabilitate pavement at any stage. Becoming a team member of PRS introduces you to a unique culture of employee ownership and empowerment to grow and succeed in your career. We create an environment in which all employees develop and contribute to their full potential and we recognize and reward outstanding results.

Position overview

The Payroll Supervisor is responsible for the supervision and coordination of payroll and certified payroll processing to ensure weekly payroll and reporting are completed in a timely, accurate, and compliant manner.

Primary Responsibilities

Leadership

Be a leader in the development, maintenance, and implementation of payroll procedures, policies, and systems
Liaise with managers to resolve discrepancies regarding overtime, shift differentials, or absences (paid/unpaid)
Supervise and support a payroll staff of six employees
Provide coaching, training, and development opportunities; address performance issues as appropriate
Work with management to resolve escalated issues
Analyze payroll processes and controls, identify efficiencies, drive change, and manage priorities
Partner with IT to optimize system functionality and improve automation opportunities

Payroll

Ensure all payrolls run on schedule
Audit payroll reports to confirm accuracy before finalization; audit payroll register after processing
Cross-train as a backup to process weekly payroll and related items
Ensure timely and accurate preparation, verification, and submission of certified payroll reports to government agencies using various platforms
Verify hours, tax withholdings, deductions, bonuses, union fringes, shift differentials, and other incentives
Assist with monthly union reporting and audits
Collaborate with other departments to ensure accuracy and seamless data flow

Compliance

Set up and administer the payroll system including new pay/benefit codes, taxability, and system mapping
Research and implement payroll-related legislation and compliance updates
Ensure compliance with federal, state, and local wage laws, including prevailing wage rates, union rules, and contract requirements (e.g., Davis-Bacon Act)
Assist in managing and maintaining payroll guidelines by writing and updating procedures
Coordinate year-end payroll processes
Maintain confidentiality of payroll operations and employee information

Other

Other duties as assigned

Qualifications

Understanding of union/non-union payroll
Flexibility to effectively manage changing priorities and timelines
Proven time management and follow-through skills with ability to handle multiple tasks under tight deadlines
A trusted advisor who demonstrates active listening and considers company-wide impacts of decisions
Strong knowledge of payroll accounting, audits, labor compliance, and reconciliations
Proven team leader with ability to develop and supervise staff to achieve individual and team goals
Current knowledge of applicable federal and state wage and hour laws and taxation
Excellent communication and organizational skills with ability to build strong relationships
Ability to work both independently and collaboratively in a team environment
Ability to handle multiple priorities in a high-volume, fast-paced setting
Strong written and verbal communication skills with effective listening ability
Professional demeanor with well-developed interpersonal skills to work with diverse personnel

Education and/ or Experience

Minimum of 5 years of supervisory experience in payroll and certified payroll
Previous payroll experience in a multi-state, multi-company high-volume environment (CA experience preferred)
Experience managing and documenting payroll controls for compliance
College degree in Business Management or related field preferred
Experience with state and federal tax agencies to open/close/update accounts
Construction payroll and union fringe reporting experience preferred
Experience with Paychex payroll software
Strong Excel skills (VLOOKUP, Pivot Tables) and proficiency with Microsoft Word
Professional payroll certification (CPP or FPC) preferred

Why Join

ESOP Retirement Benefits are extended to all employees with participation after one year of service. A typical discretionary annual company contribution can range from 10% to 15% of your annual salary.
401K Retirement Benefits are extended
Health, Dental, and Vision as well as other supplemental health insurance.
PTO
Holiday Pay
Opportunities for career advancement
On the job training provided to all employees
Work for an industry leader in various disciplines and markets

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand, walk and talk or hear. The employee is regularly required to sit; climb or balance; stoop, kneel, crouch, or crawl; and smell
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus

We are an equal opportunity employer and give consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.