Campus Ministry Coordinator

Job Description

Job Description

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Ministerial Information: The Campus Ministry Coordinator serves as the primary operational leader responsible for translating the Chaplain’s vision, mission, goals, and strategic objectives into integrated, school-wide initiatives. This role ensures that Campus Ministry is not siloed but is intentionally woven into the core functions of the school: academics, athletics, and student life. The position is hired and evaluated by the Principal in conjunction with the Chaplain.

Principal Accountabilities:

• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
• Abides by the Confidentiality Policy set forth in the Diocese Employee Handbook

1. Strategic Integration & Collaboration

• Partner closely with the Chaplain/Director of Campus Ministry to receive and internalize the annual vision, mission, and priority objectives for Campus Ministry.
• Integrate Campus Ministry goals and spiritual formation initiatives into academics, athletics, and student life programs.
• Collaborate regularly with the Principal on matters involving athletics and broader school alignment.
• Work in close partnership with the Director of Student Life and Athletics to coordinate schedules, events, and initiatives that blend faith formation with student activities and athletic programs.
• Serve as the key liaison between Campus Ministry and department heads, faculty, coaches, and student life staff to ensure ministry objectives are understood and supported across the campus.

2. Planning & Program Development

• Develop and maintain a comprehensive Annual Campus Ministry Plan that aligns with the Director’s vision and school calendar.
• Create detailed Quarterly Action Plans and Monthly Execution Plans with specific objectives, timelines, responsible parties, and success metrics.
• Design and implement school-wide faith formation programs, including retreats, service projects, liturgical celebrations, prayer experiences, and sacramental preparation that integrate with academic, athletic, and student life calendars.
• Identify opportunities to embed Catholic identity and Gospel values into existing school activities (e.g., team chapels, classroom prayer, service-learning components, student leadership formation).

3. Communication & Community Engagement

• Effectively communicate the Campus Ministry vision, plans, and activities to internal stakeholders (faculty, staff, administration, students) through meetings, newsletters, presentations, and digital platforms.
• Develop and execute external communication strategies to engage parents, alumni, parishioners, and the broader Catholic community about Campus Ministry initiatives and their impact.
• Prepare regular progress reports for the Chaplain/Director of Campus Ministry, Principal, and school leadership on the implementation and outcomes of ministry plans.
• Promote a culture of transparency and enthusiasm around the school’s Catholic mission.

4. Operational Leadership & Execution

• Oversee the day-to-day coordination and logistics of Campus Ministry programs and events.
• Recruit, train, and support ministry volunteers, student leaders, and faculty/staff collaborators.
• Manage Campus Ministry budget allocations in alignment with the Director’s guidance.
• Ensure all programming is consistent with Catholic teaching, the school’s mission statement, and Diocesan guidelines.
• Track and evaluate the effectiveness of ministry initiatives using both qualitative and quantitative measures.

5. Additional Responsibilities

• Support the Chaplain in the preparation and execution of major liturgical celebrations and school-wide spiritual events.
• Stay current with best practices in Catholic youth ministry, adolescent faith development, and Catholic education.
• Represent Campus Ministry at school events, athletic competitions, and community functions as needed.

Perform other duties as assigned by the Chaplain/Director of Campus Ministry and the Principal.

Typical Decisions and/or Recommendations Made in This Position:

• Moderate exercise of discretion and independent judgment with respect to matters of significance.
• Must use good judgment and accept feedback, suggestions, etc. as needed.

Supervision Given and/or Received:

• Received: Moderate supervision given to this position.
• Given: This position provides feedback and guidance to managers, supervisors, and employees in the school and Catholic Center.

Working Conditions and/or Physical Requirements:

• This position works in a professional office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
• Ability to sit and perform computer work for lengthy periods of time.
• Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
• Ability to accept work interruptions while remaining focused on duties.
• Data entry via computer keyboard requires repetitive and frequent hand and wrist movements.
• A significant amount of time regularly spent on the telephone providing customer service support and problem solving for both internal and external customers.
• Ability to lift to 35 pounds without assistance and up to 60 pounds with assistance.

• Required to work some nights and weekends.

Travel Requirements:

• Infrequent travel, by car, may be required to Diocese Parishes and/or schools and retreats.

Education and Experience Preferred:

• Bachelor’s Degree in related field or other area reflecting essential job duties and responsibilities with five years of demonstrated experience.
• Catholic in good standing. A solid knowledge, understanding and appreciation of the Catholic Church and its teachings and cultures is preferred.
• Ability to analyze programs and the needs of the participants and draw conclusions and recommendations.
• Ability to honor and maintain confidentiality.
• Ability to self-motivate, manage tasks and work independently with a minimum of supervision.
• Ability to effectively communicate, both written and verbally, with staff and volunteers.
• Willingness and ability to work flexible hours, including weekends, evenings, and holidays on an as needed basis.
• Proven ability to demonstrate appropriate interpersonal skills consistent with the Diocesan Safe Environment Program when working amongst both adults and children.
• Other competencies include: quality and timeliness, teamwork, results driven, self-management, collaborator, and leadership.

Knowledge and Skills Preferred:

• Knowledge of the basic teachings of the Catholic Church
• Demonstrated professional written and verbal communication skills.
• Excellent interpersonal, written and oral communication skills including the ability to build relationships with key stakeholders at all levels
• Demonstrated leadership and organizational skills necessary for accomplishing goals and objectives
• Demonstrated ability to analyze data and incorporate that data into strategy
• Ability to manage multiple projects simultaneously and to adapt to changing environments and priorities
• Demonstrated ability to inspire, lead and work collaboratively with colleagues and volunteers.
• High level of energy, creativity, optimism and schedule flexibility (some nights and weekends)
• Working knowledge of a variety of software platforms, including but not limited to Microsoft Office, Google Apps and the Internet
• Demonstrated analytical and customer service skills.
• A strong ability to multi-task is required.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
• Ability to effectively answer questions in a timely manner by using all resources available.
• Commitment to the mission and values of the Catholic Church and the Diocese of Fort Worth.
• Ability to honor and maintain confidentiality.
• Ability to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently as well as in teams.
• Ability to work well with people from a diverse variety of audiences.
• Demonstrated ability to skillset to listen empathetically, make peace, and de-escalate.