Human Resource Assistant

Job Description

Job Description

Monarch Healthcare Management Benefits Include:

• UKG Wallet - get paid the next day!

• Free Single Medical Insurance

• Loan reimbursement.

• Scholarship Opportunities

• Paid Time Off – Vacation Time

• 401 (k) with annual contribution match

• Referral bonuses

• Career path to other positions within our growing company!

POSITION SUMMARY

The Human Resource Assistant works closely with facility Human Resource Director to enhance the employment

experience for all staff. The primary responsibilities are to assist the Human Resource Director in recruitment,

retention and recognition of staff, manage the employment application and hiring process, provide information

and support to staff, maintain and secure all employment related records. This position may also assist in

processing time records to submit to payroll for processing.

ESSENTIAL RESPONSIBILITIES AND DUTIES

Staff Recruitment, Retention and Recognition

• Participates in community events for the purpose of enhancing awareness of employment opportunities.

• Assists with deployment of employee mentorship programs.

• Assists with deployment of employee recognition programs.

• Assists with deployment of onboarding programs.

Management and Coordination of Application and Hiring Process

• As directed, coordinates the employment application process, ensuring that all necessary steps are

• followed according to company policy and Affirmative Action requirements.

• Assists with hiring decisions providing equal employment opportunity to all qualified applicants.

• Properly documents the entire application and hiring process in Applicant Tracking System.

Information and Support Resource

• Provides employment related information to staff as needed.

• Provides assistance in resolving workplace conflicts.

• Works as a liaison between staff and management, when necessary.

• Assists staff with seeking EAP assistance, when needed.

• Assists staff with payroll or benefit questions.

• Maintains a high level of understanding of company employment policies.

• Monitors consistent application of company employment policies and reports concerns to HR Director.

• Maintenance and Security of Employment Related Records

• Ensures confidentiality of all employee records.

• Secures records to prevent unauthorized access.

• Preserves records according to company retention policy.

• Ensures personnel files do not contain prohibited information.

• Maintains accurate attendance records.

• Ensures timely employee evaluation process.

• Performs audits of personnel files.

Maintains and updates the HRIS system documentation ensuring timeliness and accuracy.

• Time Records Processing, as directed

• Accurately enters new employees into Time and Attendance software.

• Ensures proper payment of benefit hours.

• Ensures that schedules and time records coincide.

• Runs daily reconciliation and approval reports to ensure accuracy of time records.

• Promptly reports any concerns to facility Administrator.

• Closes pay period and prints electronic time records in a timely manner.

• Responds to concerns and requests in a cheerful manner.

FACILITY COMPLIANCE

• Attends workshops/in-services pertinent to your department and designated by ADON.

• Attends meetings as directed to include departmental meetings, Quality Assurance meetings, etc.

• Attends all staff education of the Rehabilitation Center relating to safety, infection control and disease

• process.

• Participates in inspections and audits of department as needed to maintain safety and sanitary

• conditions as designated.

• Attends education programs on Continuous Quality Improvement, customer satisfaction and other such

• programs.

• Identifies areas of problem/needs through surveys and communicates these at QA&A committee

• meetings.

• Maintains and applies knowledge of current policies and procedures as outlined by Monarch Healthcare

• Management.

• Assists in policy and procedure development as needed.

• Maintains current knowledge of Minnesota Department of Health regulations.

• Is knowledgeable of and abides by the importance of the Resi

• Promotes a highly positive workplace centered on strong customer service, inclusivity and ensuring staff

• feel welcome and supported

QUALIFICATIONS

Education and Experience

• Must be a high school graduate. Human Resource education or experience is preferred.

• Must have excellent communication and organizational skills. Experience or education in conflict

• management is preferred.

• Must be able to perform essential functions of the position with or without reasonable

• accommodation.

• Must qualify for employment, after criminal background check, per guidelines of the Minnesota

• Department of Human Services

Preferred

• Experience in Human Resources preferred

• Experience in healthcare, skilled nursing facility or assisted living community

Required Skills and Abilities

• Ability to effectively manage multiple tasks and pivot with sudden demands of your attention

• Resilience: ability to welcome constructive feedback, course correct and not take it personally

• Personability; ability to get along with all personality types and inspire trust with residents, staff, family

• High emotional intelligence (EQ)

• Ability to actively listen, with the goal of understanding

• Ability to clearly speak and proficiently read and write in English

• Comfort in operating in ambiguous situations and with diverse populations

• Ability to thrive in an environment that is fast-paced and rapidly growing

About Monarch:

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.