Job Description
Job Description
Position: Factory/ Shipping Administrator
Office Location: Houston, TX
Language: English
Work Hours; Monday to Friday @8:00-17:00 (Lunch: 1 hour)
Status: Non-exempt (Over Time will be paid separately)
Hourly Salary: $21.00 + Overtime
Start: Immediately
Possibly after 90 days Temp period to a Direct Hire with all company benefits (Temp to a Direct Hire)
Company benefits— 401K/ Premium Insurance 100% pay by company (Health/ Dental/ Vision), PTO, Paid Sick Leave, Paid Holidays etc.
Work Style: 100% at the office (NO Hybrid option)
Required Education: High School Diploma
Required Work Experience: Administrative Assistant at manufacturing business experience for 1 year or more
Required Skills: Advanced knowledge in Quickbooks, Peachtree, or SAP & Excel/Vlookup
JOB SUMMARY
This position is responsible for performing a variety of Factory/Shipping Administrator functions. The Factory/Shipping Administrator performs customer service, shipping, clerical duties and other duties as required. Assignments are routine in nature and are carried out in accordance with general work instructions and established office practices, procedures and precedents. Work is performed under the general supervision of the Factory General Manager. The job position is a non-exempt position and is eligible for overtime wages.
KEY JOB RESPONSIBILITIES
-Answers telephones, takes messages, and checks voicemail and e-mail.
-Greets visitors and clients at the front door.
-Supports all factory administrative jobs and daily duties, such as Invoices, PO’s, Monthly reports.
-Assists management in a variety of administrative-detail matters and supervises office and
nontechnical operations.
-Responsible for material inventory management such as forecast, purchase order, delivery track, and track of usage.
-Manages production schedule and monitors progress.
-Coordinates shipping.
-Pickup the items and pack for shipping.
-Creates shipping documents (BOL, PL, labels).
-Forwards correspondence.
-Uses MISys production system, Sage system or its equivalent.
-Maintains and updates digital and paper files and documents.
-Conducts inventory management and inventory count for the factory.
-Supports the semi-annual Audit.
-Assumes other duties and responsibilities assigned by management as required and willing/able to cross-train in multiple departments as needed.
-The employee may perform other related duties as necessary to meet the ongoing needs of the company.
REQUIRED EDUCATION
A High School diploma or equivalent is required.
REQUIRED EXPERIENCE
-One (1) year of administrative and general clerical experience.
-Experience creating BOL, Packing list, and commercial invoices for export and domestic.
-Experience with office related software such as Quickbook, Peachtree, or SAP.
-Experience with Excel functions such as Vlookup, Data consolidation, and calculation formulas.
-Thorough knowledge of office practices, procedures and equipment.
-Knowledge of departmental functions and organization.
-Skill in taking and transcribing dictation accurately and with reasonable speed, of a variety of
materials including statements and minutes.
-Skill in composition, setting up, typing accurately and with reasonable speed a variety of
correspondence, reports, and other materials.
-Ability to perform a variety of assignments and administrative duties requiring considerable exercise of independent judgment.
-Ability to meet and deal effectively with customers, vendors, associates, and the general public.
OTHER
-Ability to perform basic math functions including addition, subtraction, multiplication, division,
geometry, and trigonometry.
-Must be able to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
-Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
-Must be able to effectively communicate with peers and management regarding job requirements.
-Strict attention to detail is essential.
-Self-directed with excellent initiative and determination.
-This position requires punctuality, consistent attendance, and self-direction for the success of our operations.
Company DescriptionWe are the company provides highly recommended & popular jobs over the US.
Company Description
We are the company provides highly recommended & popular jobs over the US.