Job Description
Job Description
Accounts Payable Clerk- Secaucus NJ
Summary:
The Accounts Payable Clerk is responsible for supporting the daily accounts payable operations by ensuring accurate processing, verification, and timely payment of vendor invoices. This role works closely with internal teams and external vendors to maintain accurate financial records, support month-end and year-end closing activities, and contribute to continuous improvements in accounts payable procedures
Responsibilities:
Invoice Processing & Verification
- Review and verify the accuracy and completeness of vendor invoices and supporting documentation
- Ensure proper authorization, account coding, and approval for all invoices
- Match invoices to purchase orders and receiving documents for inventory-related purchases
- Enter invoices into the accounts payable system for timely payment processing
Payment Processing & Vendor Management
- Assist the supervisor with scheduling and processing payments, including checks, ACH, wire transfers, and online payments
- Set up new vendors and maintain existing vendor records within the ERP system
- Communicate with vendors as needed to resolve invoice or payment discrepancies
Month-End, Tax & Audit Support
- Assist with month-end closing activities, including reconciliations and accruals, ensuring all expenses are accurately recorded
- Support the filing and payment of sales taxes under the direction of the supervisor
- Maintain organized and accurate accounts payable records for audits and internal controls
- Assist with year-end and internal audits by providing requested documentation
Reporting & Process Improvement
- Support the CFO, manager, and supervisor with expense analysis and preparation of financial reports
- Identify opportunities to improve accounts payable processes, controls, and efficiency
*Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; This description reflects management’s assignment of essential functions; it does not restrict the tasks that may be assigned*
Qualifications:
· 4+ years of relevant work experience
- Bachelor's degree preferred
- Proficiency in accounting software (e.g. Quickbooks, Navision, SAP) and Microsoft Excel
- Solid analytical, mathematical, and research skills
- Excellent communication and interpersonal skills for effective interaction with vendors and internal stakeholders
- Strong attention to detail and accuracy
- Excellent organizational skills, prioritizing tasks and time management skills to meet deadlines
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times