Executive Administrative Assistant

Job Description

Job Description

Job description

Position Summary:

The Executive Administrator provides high-level support to the President of Mission Training International (MTI), ensuring efficient day-to-day operations and advancing key organizational initiatives. This role requires excellent organizational, communication, and problem-solving skills, as well as discretion and alignment with MTI’s mission and values.

Key Responsibilities:

Executive & Administrative Support

• Manage inbox, a complex calendar, travel logistics, expense reports, etc.
• Serve as the President’s point of contact; screen and prioritize communication.
• Prepare meeting agendas, take minutes, and ensure follow-up on action items.
• Draft, edit, and proofread documents including correspondence, reports, and presentations.
• Maintain organized filing systems (electronic and physical) with strict confidentiality.

Project & Stakeholder Coordination

• Track progress on key projects and initiatives; assist with deadlines and deliverables.
• Conduct research to support decision-making and presentations.
• Act as liaison with staff, board members, donors, missionaries, alumni, and external partners.
• Support planning and execution of events, conferences, and high-level meetings.

Organizational & Office Operations

• Assist in implementing policies, procedures, and organizational initiatives.
• Oversee office supplies and environmental needs for the President’s workspace.
• Identify and proactively resolve administrative challenges.
• Serve as a gatekeeper to manage the President’s time and priorities.

Mission-Specific Responsibilities

• Interact respectfully with missionaries, trainees, and alumni, offering support as needed.
• Assist with donor communications, acknowledgments, and data management.
• Support board activities, including preparing materials and tracking follow-up items.
• Uphold and represent MTI’s mission, vision, and values in all functions.

Qualifications:

Required:

• Personal relationship with Jesus Christ and alignment with MTI statement of faith
• Proven experience in executive or high-level administrative support
• Excellent organizational, communication, and multitasking skills
• Proficiency in Microsoft Office Suite and office technology
• Professionalism, discretion, and strong attention to detail
• Ability to prioritize, solve problems, and work independently

Preferred:

• Nonprofit or cross-cultural experience
• Familiarity with donor databases or CRM systems
• Event planning and/or project management background

Work Environment:

This role operates in a dynamic, mission-driven context. Flexibility is required for occasional evening/weekend work or travel coordination.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Expected hours: 35 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Company DescriptionWe support churches and sending agencies in equipping messengers of the Gospel.

Company Description

We support churches and sending agencies in equipping messengers of the Gospel.