Provider Recruitment Administrative Assistant (Full-Time)

Job Description

Job Description

Are you highly detail-oriented? Are you flexible and adaptable? Are you able to thrive in a fast-paced, constantly changing environment? Do you pride yourself on offering outstanding customer service?

If so, this might be the perfect opportunity for you!

The Iowa Clinic, a physician-owned and governed multi-specialty clinic with over 300 providers, is excited to announce an administrative opening on our Provider Recruitment team!

In this role, you will have the opportunity to make a difference by:

• Providing support to the Director of Provider Recruitment and other members of the team
• Championing the internal and external customer experience for provider candidates, directors and managers, vendors, etc.
• Maintaining a detailed database of past, present, and future provider candidates and hires
• Scheduling phone and onsite provider interviews
• Teaming with a variety of resources to create provider interview and orientation itineraries
• Coordinating meals and travel arrangements (including flight, rental car, and hotel) for onsite provider interviews
• Ensuring seamless flow of provider onsite interview days
• Sending employment agreements to provider candidates for digital signature and confirming execution
• Processing signing incentives, relocation bonuses, etc.
• Ensuring background checks, references, and drug screens are completed in an appropriate and timely manner
• Assisting with provider onboarding and offboarding processes
• Creating and updating professional reports for leadership and board meetings
• Coding invoices and credit card receipts, and managing other billing as needed
• Acting as a liaison to the Credentialing team
• Ordering supplies for the department
• Serving as a positive, professional representative of the organization

We offer competitive compensation, generous 401(k) profit sharing retirement plan, PTO, optional health, dental, and vision, and flexible spending accounts.

You will need:

• Education: Bachelor’s degree or equivalent combination of education and experience required
• Experience: Previous administrative/executive assistant background required, specific knowledge of the healthcare community preferred
• Licensure/Certification: Valid Iowa driver’s license and means of traveling to various Des Moines Metro locations required