Accounting Clerk

Job Description

Job DescriptionDescription:

We are seeking an experienced Accounting Clerk III to provide accounting support for USINDOPACOM, Camp Smith in Aiea, HI. Your scope of work includes assisting with the execution of USINDOPACOM J0 organization budget. The Accounting Clerk will review and process funding documents, and procurement requests, coordinating with the Comptroller's staff for execution and approval. The Accounting Clerk will assist J0 supply personnel and action officers processing accounting transactions into ERP accounting system to obtain Comptroller approval. The Accounting Clerk will conduct weekly reviews of ERP funds status reports, tracking changes in budget allocations and expenses. The Contractor will update briefing templates and participate in the J0 Resource Manager Sync to inform J0 staff and its leadership of current financial information or make aware of any disparities. The Contractor will work closely with J0 Staff Resource Managers, Approving Officials and supply personnel as needed to assist with requests for funding transfers and procurement actions.

This is a full-time opportunity in which we'll provide competitive pay, comprehensive benefits, and job stability and security. Apply today!

RESPONSIBILITIES

Accounting Support:

• Review of outstanding/unliquidated prior year transactions utilizing comptroller provided reports. Contractor will coordinate with receiving activities to obtain status and written confirmation if the funding document has been final billed, and can be closed, with residual funds returned. Upon receipt of activity confirmation as to the status of the document, coordinate with the Comptroller staff issuance of amended documents to submit to the receiving agency to finalize and close the transaction
• Coordinate with Command Government Purchase Card (GPC) buyers on status of outstanding purchase requests to obtain confirmation if the order has been placed, order fulfilled, and final billed amount to adjust financial records to release any residual funding
• Update weekly briefing templates showing the status of the J0 organization budget execution information as extracted from ERP and DTS
• Generate new slides and formats when specific expense information or data is requested by the HQ Commandant that may impact the J0 budget and management decisions
• Maintain tracking methods and documentation to track directorate execution of funds, procurement orders, document execution, Unfunded Requirements (UFRs), interagency funding transactions, travel, funding adjustments and transfers and special project funding
• Maintain and manage the branch's SharePoint portal, maintaining access levels, page format and information, keeping file naming conventions and management consistent
• Maintain the J0 supply ordering portal, conducting a review and assessment of requests submitted to ensure packages are complete. Ensure supporting documentation is current to include Information Technology Procurement Review (ITPR)s, General Terms & Conditions (GT&Cs), waivers and signed funding requests. Engage with end user when information is missing or incorrect
• Conduct training or briefs, as needed, on the utilization of the J0 supply ordering portal covering how to request access to the information required to be submitted. Contractor will provide training to staff personnel, as needed, on the utilization of ERP and ORS, providing step-by-step guidance on how to obtain ERP access, utilization of ERP to enter transactions and or view data or ORS
• Generate a purchase request (PR) in ERP for funds approval by comptroller and issuance of a purchase order (PO). Initiate the supply requests in the On-Line Ordering System (ORS) and upload supporting documentation for J0 staff supply personnel to take ownership and submit for approval to their respective Resource Manager
• Perform ERP and ORS entries for J0 staff in absence of their primary supply personnel or when vacancies exist
• Assist in completing and processing the J84 Funding Request Form as needed, obtaining the receiving agencies information and required documentation
• Coordinate approval signatures with the respective J0 Staff Resource Manager for approval for funds execution
• Coordinate with receiving agencies the review of "Draft" funding documents, informing the Comptroller of any required revisions prior to Comptroller signature. Agencies not utilizing ERP, coordinate the acceptance of the funding document, informing the Comptroller staff when completed
• Coordinate with other DoD agencies and our comptroller staff to establish a new GT&C, Form 7600B, or obtain information from an existing copy of a current GT&C to support interagency funding request
• Maintain an active repository of GT&Cs for reference and research purposes
• Track all open/outstanding funding documents and procurement requests, from cradle to grave, to ensure funding documents are accepted, procurement requests processed, and materials and services received and billed accordingly
• Maintain the digital documentation for the J0 contract portfolio and interagency funding transfers, tracking information by J-Dir and fiscal year. Files maintained should be a copy of the actual contract, Independent Government Estimate (IGE), vendor quote, funding document and any other supporting documentation, to build a history library of the J0 staff contracts for budget reference purposes. Contractor will be required to administer other records and files in binders until closed
• Upon notification of the Program Budget Action Council (PBAC), assist in the collection of J0 staff UFRs.
• Provide reminders to J0 staff on upcoming deadlines, track responses received and consolidate into a single list. Maintain an active repository for all UFRs by fiscal year and J-Dir to be utilized for management discussions
• Coordinate with J0 staff for their annual submission of the Fiscal Year Supply Representative Appointment Letters
• Send weekly reminders informing J-Dirs who are delinquent
• Maintain a repository on SharePoint for these letters. Develop an SOP for daily functions performed for continuity purposes.
• Each SOP should be detailed with screen shot/pictures, examples and step-by-step instruction on how to perform each function. SOPs should include instruction on how to obtain system access to systems used (i.e. ERP, DTS, ORS, etc.) and points of contact to email or direct questions to.

KNOWLEDGE & SKILLS

• Minimum of 3 years' experience in DoD Financial Management, preferably Navy
• Minimum of 3 years' experience in budget formulation and execution; Highly skilled in understanding the budget process and developing spend plans
• Knowledge of appropriation and funding types, its legal limitations and expiration, object class and PSC Codes
• Minimum 2 years' experience in issuance of funding documents (DD 448, NC2275, NC2276), and 7600A/B (GT&C), Experience in execution planning, execution, recoupment of funds, and contract closeouts
• Knowledge of the different types of funding documents, what transactions require certain document types
• Knowledge of financial terminology and the DoD Financial Management Regulation
• Minimum of 2 years' experience in utilizing ERP to generate purchase requests, track approvals and make adjustments. Able to research expenses, obtain budget information to develop briefings, or reports
• Minimum of 2 years' experience with G-Invoicing, the processing of Form 7600A/B in ERP
• Minimum of 2 years' experience in developing procurement requests, conducting market research, obtaining vendor quotes, and writing statements of work, and sole source justifications
• Strong mathematical skills to accurately compute percentages, calculate obligation rates, execution rates, and basic account balances
• Proficient typing and keyboarding skills
• Basic computer skills (the ability to navigate to a webpage, make entries, use a mouse, enter data on basic spreadsheets etc.) are highly essential
• Strong communications skills, including the ability to interact efficiently with both military and civilian employees of all ranks, through email and other written correspondence, by phone call and verbal interaction
• Bachelor's degree in any field of study.

CLEARANCE

· Active Secret

WORK HOURS

· 40 hours per week

· 8 hours a day

Requirements: