Job Description
Job Description
We are looking for an Office Manager to oversee a small office located in central Las Vegas. In this Contract-to-permanent role, the Office Manager will be instrumental in ensuring the smooth operation of daily office activities, including scheduling, dispatching, billing, Accounts Payable functions and coordinating responsibilities. This position offers an excellent opportunity for a motivated individual to contribute to a dynamic and collaborative work environment. The office manager would be required to work in office at least 4 days a week, moving to 3 as they are fully trained and functional.
Office Managers responsibilities:
• Manage daily scheduling and dispatching of field staff to ensure efficient workflow and timely job assignments.
• Organize and oversee billing processes, including accounts receivable and accounts payable.
• Handle financial transactions such as check deposits and credit card reconciliations.
• Maintain office supplies and coordinate the ordering process to ensure all materials are available.
• Utilize QuickBooks Online for accurate financial tracking and reporting.
• Support the team with administrative duties, including receptionist tasks and general office organization.
• Coordinate construction schedules and maintain effective communication with field staff.
• Ensure timely collection of payments and follow up on billing inquiries.
• Monitor and streamline administrative processes to improve operational efficiency.
• Foster a positive and supportive office environment while maintaining high standards of organization.
• Minimum of 3 years of experience in office management or a related administrative role.
• Proficiency in QuickBooks Online for financial tracking and reporting.
• Strong understanding of billing, accounts receivable, and accounts payable processes.
• Ability to manage schedules and coordinate dispatching effectively.
• Excellent organizational and multitasking skills.
• Strong communication skills with the ability to interact professionally with team members and clients.
• Experience in maintaining and ordering office supplies.
• Familiarity with construction scheduling and field staff coordination is preferred.