Job Description
Job DescriptionSalary: $68,000-$73,000
Water Resources Group (WRG) seeks a Proposal Coordinator who will manage the pursuit process, keep submissions compliant, and keep the team moving. The successful candidate will be the hub who understands the Request For Proposal (RFP) and Request For Qualifications (RFQ), turns it into a simple plan, schedules reviews, and makes sure the final package is accurate, on brand, and on time.
Primary Function
The Proposal Coordinator manages the pursuit process for WRG's collaborative delivery and business development efforts. This role reads the solicitation, extracts requirements, develops a usable outline and checklist, coordinates reviews, ensures compliance, facilitates content creation with subject-matter experts, and oversees on-time submittal. The Coordinator also maintains the submission and content history, manages company resumes and photos, and maintains inventory of materials used for hard copy submissions.
Educational Background and Certifications
Bachelor's degree in related field (business, marketing, engineering, technical writing or editing, etc.) - equivalent work experience accepted.
Practical Knowledge
Business development strategies, project pursuit concepts, design tools and applications, proposal content and layout, customer relations, marketing and proposal principles, business development marketing materials, basic brand standards, technical writing, content editing, proofreading, deadline management.
Work Experience
2-5+ years in proposal development, project coordination, grant writing, marketing, journalism, administration, or other deadline-driven and compliance coordination roles preferred.
Computer Software or Application Applied
Adobe Creative Cloud including InDesign, Microsoft Suite including PowerPoint, Teams, and OneDrive.
Successful Personality Traits
Creative, approachable, and personable analytic thinker with strong attention to detail and the ability to communicate concisely in person, by telephone, or by email while consistently applying common sense and the ability to proactively organize workload and manage deadlines for multiple projects simultaneously.
You'll be great in this role is you....
- Are a clear organizer and facilitator and keep momentum.
- Communicate crisply in writing and on the phone, with strong attention to detail.
- Enjoy turning scattered input into a simple plan and checklist.
- Are comfortable learning technical topics, asking "so what?" and aligning to client outcomes.
- Can juggle several deadlines without losing accuracy.
Key Responsibilities
- Proposal requirements and timelines
- Proposal outlines and starter content
- Content coordination
- Corporate resume library
- Proposal QA/QC including signatures, and document control
- Historical data
Travel
Limited day trips and limited overnight travel expected.
Direct Reports
0-2
Compensation
Competitive salary commensurate with experience ($68,000-$73,000/year), health insurance, medical and dependent care flex spending account options, 401(k), PTO, and paid holidays.
The culture at Water Resources Group focuses on safety, integrity, and quality. Employees are the company's greatest asset, and every effort is made to cultivate a good work-life balance and family-focused atmosphere.
As an employee, you can expect:
- Support from owners with over 30 years in business.
- A harmonious atmosphere with people who like to work and solve problems.The right people attract even better people!
- Competitive benefits.
- Work-life balance.