Medical Records Clerk- Central Mail
Job Description
Job Description
Dent Neurologic Institute is committed to excellence in all we do. Our culture is built on 4 key pillars: respect, quality, productivity, and well-being. By remaining dedicated to these values and the overall mission, we are dedicated to making a difference for both patients and colleagues. When you join the Dent team, you can take advantage of a variety of benefits:
- Work-Life Balance (no overnight shifts)
- Medical, Dental & Vision Plans
- Life Insurance
- 401(k) Retirement Plan
- Critical Illness, Accident, & Legal Plans
- Wellness Program
- Learning & Development Opportunities
- Paid Time Off
- Paid Holidays
- Free Onsite Parking at All Locations
Location: Amherst
Monday-Friday: 830AM-5:00PM
Position Summary: Performs a variety of clerical duties involved in maintaining patient medical records to include filing, retrieving and distributing medical records, and reports in accordance with established policies and procedures for Medical Records.
Responsibilities of Position:
- Sorting incoming mail, including opening general Dent mail and insurance mail to ensure proper allocation.
- Stamping Non-Dent mail and returning to postal carrier weekly.
- Accepting and logging deliveries from FedEx and UPS. Emailing proper clinics/departments about deliveries. Directing driver to deliver certain packages elsewhere per exception guidelines.
- Delivering to and retrieving mail from administration once daily.
- Operating mail meter machine. Maintaining working knowledge of postage prices for different sorts of mail.
- Ordering applicable supplies as needed.
- Unlocking, emptying, and filling courier bags from other Dent locations.
- Attaching documents from the medical records fax inbox /Direct Messaging bucket to patient charts for at least one hour daily.
- Performs other duties as assigned or requested
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Skills & Experience Necessary:
- Ability to maintain strict confidentiality and follow HIPAA Guidelines
- Good verbal communication, interpersonal and telephone skills
- Good working knowledge of medical terminology
- Good planning, organizational, and problem solving skills
- Ability to work independently or within a team environment
- Willing and able to work overtime as required to meet operational needs and perform all duties
- Working knowledge of general office equipment including multi-line phone, computer, copier, calculator and fax machines
Required Education
- High School Diploma or GED
Preferred Education and Experience
- 1-year experience in a mail room /office setting preferred
Working Conditions:
- Prolonged standing and walking periods with often bending, squatting, reach above shoulder level, crouching, kneeling, and push/pull
- Regular fine hand manipulation
- Constant speaking on telephone with use of a headset
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
- Requires some lifting usually not in excess of 5/10/15/25 pounds
Compensation:
- Most candidates will start within the first quartile of the pay range
- Rates are commensurate with experience
AAP/EEO Statement
Dent Neurologic Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Monday - Friday, 8:30am-5:00pm