Job Description
Job DescriptionSalary:
Temporary Procurement Specialist
Position Overview
The Temporary Procurement Specialist provides full-spectrum federal procurement and contracting support for a high-visibility, compliance-driven environment. This onsite position oversees the purchasing of supplies, equipment, and services; manages contracts from award to closeout; ensures adherence to federal procurement regulations and appropriations law; and supports financial, audit, and administrative requirements. The role requires strong federal contracting experience, advanced organizational skills, and the ability to work independently while handling a high workload.
Key Responsibilities
Procurement & Acquisition Support
- Serve as a contracting officer responsible for purchasing consumables, automation supplies, equipment, and services.
- Prepare and process purchase orders through the organizations financial management system.
- Draft, issue, and manage Requests for Quotes, Requests for Proposals, and Requests for Information.
- Review agreements and contract documents before execution and provide recommendations or required revisions.
- Coordinate with financial staff to verify authorization and availability of funds.
- Ensure compliance with procurement regulations, appropriations law, internal controls, and organizational policies.
Contract Lifecycle Management
- Manage contracts from initiation through closeout, including monitoring performance, tracking deliverables, and maintaining compliance documentation.
- Process contract modifications, deobligations, and other administrative actions.
- Assist in resolving contract issues, clarifying requirements, and ensuring vendors meet performance expectations.
- Maintain complete, organized procurement records in alignment with retention and audit standards.
Vendor Management & Market Research
- Identify and evaluate suppliers for goods and services.
- Conduct research on pricing, quality, service reliability, and compliance requirements.
- Coordinate with vendors on deliveries, timelines, and outstanding orders to ensure timely receipt.
- Negotiate pricing and terms for products and services.
- Maintain vendor lists and ensure updated information for future procurements.
Financial Tracking & Documentation
- Develop and maintain tracking systems for commitments, obligations, deobligations, expenditures, and contract balances.
- Reconcile accounts related to procurement activities.
- Document the receipt of goods and services, including coordinating with property officers for tagging and inventory of accountable property.
- Support internal and external audits by providing accurate procurement files, financial records, policies, and procedures.
- Ensure separation-of-duties practices across procurement processes.
Operational & Administrative Support
- Maintain the procurement inbox and ensure initial responses within two business days.
- Track all inquiries and ensure resolution of pending items.
- Review and process travel authorizations, obligate travel funds, and approve central travel requests.
- Prepare weekly written summaries of completed assignments and note any barriers encountered.
- Produce procurement reports for management review.
Qualifications and Experience
- Minimum five (5) years of progressively responsible federal contracting experience.
- High school diploma or GED required.
- Bachelors degree in Business Administration, Public Administration, Finance, Accounting, or a related discipline required.
- Demonstrated knowledge of federal procurement regulations, appropriations law, and applicable policy frameworks.
- Proficiency with financial management systems and Microsoft Office applications.
- Strong organizational skills, accuracy, and attention to detail.
- Excellent written and verbal communication abilities.
- Ability to manage multiple priorities independently in a fast-paced operational environment.
- Preferred: Active Secret clearance.
- Must be able to pass a background check and fingerprinting process.
Required Skills
- Federal procurement and contract administration
- Acquisition planning and document preparation
- Price analysis and vendor negotiation
- Financial tracking and reconciliation
- Procurement documentation and audit readiness
- Strong communication and customer service
- Analytical decision-making and problem solving
- Ability to handle a high operational workload with precision
Certification Requirement
- No mandatory certifications required.
Clearance Requirement
- Secret clearance preferred; background investigation required.
Salary Range
- To be discussed.