Job Description
Job DescriptionSalary: $20.00 Hour
The Office Manager plays a key role in ensuring the smooth and efficient daily operations of Vermont Comforts of Home. This position manages office administration, supports staff and program functions, and oversees essential processes that help our organization provide quality care and services to the community. The Office Manager serves as the primary point of contact for office coordination, vendor management, and program support, while maintaining an organized, professional, and welcoming environment. Monday thru Friday 30 hours per week.
Key Responsibilities:
- Manage daily office operations, including mail, billing, and general administrative tasks.
- Oversee office inventory, ordering, and supply management to ensure staff have necessary resources.
- Track, process, and pay invoices in a timely and accurate manner.
- Coordinate and support the Money Follows the Person program, ensuring compliance and timely reporting.
- Submit background checks to Human Resources and support onboarding processes.
- Maintain organized records using Excel spreadsheets and Microsoft Office tools.
- Collect and prepare meeting minutes for staff meetings.
- Coordinate staff lunches, events, and office functions.
- Serve as the liaison for vendors and external partners, maintaining positive working relationships.
- Provide administrative support to the Director and broader staff team as needed.
- Create all Clinical, Home, and Policy binders as they are needed for new participants onboarding.
- Handling faxes incoming and outgoing when necessary.
- Checking the mail and distributing to the appropriate Service Coordinator or Co-worker in a timely manner.
- Bulk mailing when necessary, utilizing our Electronic Mailing System.
- Qualifications:
- Strong organizational and time-management skills with the ability to handle multiple priorities.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and comfort with spreadsheets.
- Experience with billing, invoicing, and basic financial tracking.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a supportive, mission-driven environment.
- Prior office management or administrative experience preferred.
Work Environment:
Vermont Comforts of Home is a compassionate, community-focused organization dedicated to helping individuals live comfortably in their homes. The Office Manager role requires professionalism, attention to detail, and a collaborative spirit to support both staff and the families we serve. Monday thru Friday 30 hours per week.