Job Description
Job DescriptionDescription:
MendenFreiman, LLP is seeking a Administrative Assistant who shares our compassion for clients and our commitment to delivering uncompromising, high-quality legal services. The ideal candidate is a bright, organized, dependable, and motivated professional who values meaningful challenges, thrives in a collaborative environment, and builds relationships grounded in trust and reliability.
This in office role provides broad administrative, accounting, and operational support across the Firm and works closely with leadership, including Firm Administration, Accounting & Finance, Marketing, and the Chief Operating Officer. This role is well-suited for candidates who value professionalism, collaboration, and contributing to a consistently high standard of client service.
Key Responsibilities
Firm Administration Support
Assist the Director, Firm Administration with general firm administrative duties, including:
• Supporting office logistics, supplies, vendor coordination, and facilities needs
• Providing oversight and back up coverage for the front desk receptionist
• Partnering with the receptionist to maintain the break room, copy room, and copy outposts, including inventory management, ordering, and stocking of supplies
• Assisting with employee technology onboarding and offboarding
• Providing first line employee help desk support by troubleshooting minor issues, resolving issues when possible, and creating and tracking support tickets with the Firm’s IT vendor through resolution
• Maintaining internal systems, databases, and documentation
• Supporting internal communications, employee engagement initiatives, and firm events
• Handling mail, overnight packages, and other administrative tasks as assigned
• Coordinating the digitization of administrative and client files
Accounting & Finance Support
Assist the Director, Accounting and Finance with general accounting and finance duties, including:
• Supporting accounts payable processes, including vendor invoices
• Entering daily cash receipts in Centerbase, the Firm’s practice management software
• Performing initial credit card reconciliation reviews
• Reviewing matters in Centerbase on a weekly basis to audit accuracy
• Maintaining accurate financial records and filing systems
• Filing and digitizing accounting records
• Support as back up for cutting, entering, and depositing checks
• Generating the weekly Aged Accounts Receivable report and assisting with collections as needed
Marketing & Executive Support
• Provide support to the Marketing Coordinator with marketing initiatives and digital content development
• Assist with the preparation and maintenance of marketing materials, attorney biographies, and practice descriptions
• Update firm website content, attorney directories, and internal marketing databases
• Coordinate event logistics for client events, sponsorships, and firm initiatives
• Provide general administrative support to the Chief Operating Officer
Requirements:
• In-office attendance required
• Strong attention to detail, initiative, and a positive, professional attitude
• Ability to multi-task and work independently and in collaboration with teams
• Ability to communicate effectively and interact productively across the Firm for shared outcomes
• Proficiency in Microsoft Office Suite and related software tools
• Relevant experience in Finance/Accounting, Administrative/HR work and Marketing/Social Media.
• Bachelor’s degree required
About MendenFreiman
MendenFreiman is a boutique private wealth and business law firm trusted by high-net-worth individuals, business owners, and families for more than two decades. Our team is known for combining deep technical insight with practical, solutions-driven counsel across business formation, succession planning, commercial real estate, tax planning, and complex transactions.
We pride ourselves on a collaborative culture where attorneys and staff work closely together to deliver thoughtful, high-impact results. We emphasize consistency, accountability, and teamwork in how we serve clients and support one another across the firm.
If you’re looking to build your career with a firm respected for its expertise and values, MendenFreiman offers a place to thrive.