Job Description
Job Description
Summary: Responsible for Accounts Payable processes including vendor maintenance, invoice verification, invoice entry, and payment processing.This position is based at the home office of Fourteen Foods in Franklin, TN
Essential Functions:
· Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
· Reconciles processed work by verifying entries and comparing system reports to balances.
· Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
· Notifies Accounts Payable Supervisor about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect
· Review vendor statements and contacts vendors to resolve unpaid invoices
· Route and verify that all invoices are properly approved.
· Organize and upload all vendor invoices into AP software
· Maintains accounting ledgers by verifying and posting account transactions.
· Maintains vendors and other AP data fields in the ERP system
· Verifies vendor accounts by reconciling monthly statements and related transactions.
· Maintains historical records and filing documents.
· Check daily sales reports for individual stores.
· Reviews vendor invoices to determine if use tax needs to be accrued.
· Protects organization's value by keeping information confidential.
· Accomplishes accounting and organization mission by completing related results as needed.
Qualifications & Requirements:
· Associates degree in Accounting or equivalent work experience
· Previous Accounts Payable experience
· PC proficiency including AP software, Excel and Outlook
· Above average skills in 10-key and data entry