Finance Clerk

Job Description

Job Description

Finance Clerk

About the position:

The Staff Accountant supports the FALK Financial Office by managing key accounting functions, including Accounts Receivable and Accounts Payable, vendor coordination, credit checks, and fixed asset tracking. This role also provides general financial and administrative support as needed to ensure accurate financial records and smooth day-to-day operations..

Responsibilities:

• Accounts Receivable
  1. Prepare accurate and timely customer invoices based on sales orders and approved change orders.
  2. Sending invoices to customers via email or through accounting program.
  3. Posting customer payments to customer accounts and filing deposit receipts as invoices are paid.
  4. Monitor delinquent accounts, prepare reports, and communicate with customers regarding payment status
  5. Prepare accounts receivable aging reports, and cash flow projections.
  6. Processing check and cash deposits. Also handling and resolving NSF checks.
• Accounts Payable
  1. Review and verify transaction documents for accuracy and completeness
  2. Prepare a payment schedule, schedule and prepare disbursements in the bank or with checks.
  3. Record payment of vendor payables when payment has processed.
  4. Maintaining a cashflow schedule showing expected inflows of cash and sending this to the Business Finance Manager, Controller, and President on a weekly basis.
  5. Verify vendor accounts by reconciling monthly statements and related transactions
  6. Prepare accounts payable reports, accounts payable aging reports, and cash flow projections.
• Other
  1. Processing and recording transactions in accounting program, preparing reports and budgets, fielding communications with clients, vendors, or FALK team members, fact-checking, filing, and other duties, as needed.
  2. Recording payroll journal entries and working with the HR team to resolve payroll questions or concerns.
  3. Running credit checks on new and existing customers.
  4. Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network.
  5. Assisting other departments with equipment or supplies purchases and maintaining fixed assets schedule.
  6. Assists with office phone coverage as needed.
  7. Assists other FALK teams and departments by running reports or summaries as needed.

Qualifications:

• Associate’s degree in accounting and/or at least 2 years of accounting experience required
• Strong work ethic and high level of professionalism
• Eagerness to work cooperatively and jointly within the FALK team
• Ability to maintain a positive attitude toward customers, suppliers, and FALK team members
• High degree of accuracy, attention to detail, organization, and confidentiality
• Excellent data entry, analytical, problem solving, and decision making skills
• Strong communication and interpersonal skills to communicate and collaborate effectively with customers, vendors, and FALK team members.
• Proficiency in Microsoft Office, especially Microsoft Excel and Word
• Experience with QuickBooks Desktop
• Familiarity with Microsoft Dynamics Great Plains (preferred but not required)

Job Details

• Job Type: Full-time - Salary