Job Description
Job Description
Purpose
The Staff Accountant executes day-to-day finance and accounting operations. Specific responsibilities include accounting tasks of processing invoices, payroll entry, cash receipts data entry, coding of accounts receivable, and federal grant reporting functions. The Staff Accountant will work closely with the Controller and VP of Finance to maintain a system of accounting records that complies with generally accepted accounting principles. Designed for a hybrid work schedule, the Staff Accountant is required to be in the office 2 days per week. ServeMinnesota is committed to fostering a warm and welcoming environment united by our shared mission.
Essential Job Functions
- Responsible for all aspects of processing timely and accurate staff payroll.
- Coding and processing AP & A/R invoices, along with posting the receipt of payments.
- Maintain accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements.
- Prepare and provide accurate and timely financial reporting and data analyses to the Controller.
- Monitor and analyze budget to actual performance for individual projects and program performance; alert Controller and program leaders of variances.
- Ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; prepare financial reporting materials for federal grants.
- Responsible for issuing checks and maintaining the check register for all agency programs, and is responsible for compliance with procurement policies.
- Request vendor/contractor W9s, prepare annual 1099 forms.
- In charge of agency draw-downs, client invoices, and related journal entries.
- Oversight of agency receivables and responsible for reporting on past due accounts.
- Maintain and update finance forms, such as Employee Expense Reimbursement, Per Diem form, and Contractor Invoices.
- Perform filing of monthly sub-grantee expenses and other accounting documentation as needed.
- Assist with the month-end close and preparation of financial statements on a monthly and quarterly basis for management and the Board of Directors.
- Complete the annual workers’ compensation audit.
- Provide services that consistently support ServeMinnesota’s ability to inclusively engage Minnesotans from a diversity of backgrounds as grantees, service recipients, AmeriCorps members, and partners.
Other Job Functions
- Participation in the annual audit process.
- Assist with subgrantee monitoring and funder compliance monitoring.
- Support the annual budget process.
- Other duties as directed by the Controller and VP of Finance.
Job Qualifications
Minimum
- A bachelor’s degree in Accounting, Finance, or a related field is required
- Minimum of three years of demonstrated success in accounting.
- Proficiency at an advanced level in Microsoft Office
- Experience in general bookkeeping/accounting
Preferred
- Preferred candidates will have experience working effectively with a wide range of individuals and communities reflective of those served in Minnesota.
- Familiarity with federal grants and Uniform Guidance
- Non-profit experience.
- Proficiency at an advanced level in Excel
Knowledge, Skills, and Abilities
Knowledge –
- Knowledge of Generally Accepted Accounting Principles.
- Knowledge and experience with computer-based accounting software
Skills –
- Exceptional attention to detail and accuracy.
- Demonstrated experience with personal computer-based accounting software and strong Microsoft Office skills.
Abilities –
- Ability to work independently and enjoyment of a fast-paced entrepreneurial environment.
- Ability to anticipate needs and use sound judgment and resourcefulness
- Must be self-directed, can work independently, and manage multiple tasks with competing deadlines in a fast-paced, results-oriented environment.
- Must be flexible to respond to urgent project needs
- Adaptability- the individual adapts to changes in the work environment, manages competing demands, and can deal with frequent change, delays, or unexpected events
- Communicate effectively with people and groups in multiple settings within and outside of ServeMinnesota.
What We Offer:
- Competitive salary range of $60,000-$70,000 depending on experience.
- Comprehensive benefits package including 403b retirement plan
- Hybrid work environment with flexibility
- Meaningful work with a mission-driven team
- Opportunities for professional development and advancement
- A welcoming culture of learning and collaboration
To Apply:
Please submit your resume and a brief cover letter outlining your interest in and qualifications for the position, and alignment with ServeMinnesota’s mission.
Workplace
At ServeMinnesota, we are highly invested in the success of our people. We strive to make it an awesome, empowering, and collaborative place to work. We recruit passionate people. We are looking for people who are energized by making an impact in our communities through national service.
This position is available to all, without regard to Race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, familial status, disability, sexual orientation, or age. It is also unlawful to retaliate against any person who files a complaint about discrimination. In addition to filing a complaint with local and state agencies that are responsible for resolving discrimination complaints, you may bring a complaint to the attention of the AmeriCorps Agency.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
This position is based downtown Minneapolis and currently working a hybrid schedule. The salary is $60,000 - 70,000. The specific salary offered to a successful candidate will be based on their skills, experience, and qualifications.
Please submit a resume. Instead of including a cover letter, please answer each of these questions in either the body of the email or as a separate attachment, so we can get a better idea of your experience and interest in this position and our organization:
1. Why are you interested in ServeMinnesota and this particular position?
2. How does your experience align with the Essential Job Functions and Minimum Qualifications of this position?
Submit applications to applynow@serveminnesota.org.
Applications will be accepted until the position is filled.
About ServeMinnesota
ServeMinnesota is a nonprofit organization dedicated to addressing critical local challenges through service and innovation. We work in partnership with AmeriCorps and local nonprofits, government agencies, and educational institutions to deliver impactful programming across the state. ServeMinnesota is dedicated to maintaining a respectful, professional, and welcoming workplace, united by a common commitment to our mission.
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