Job Description
Job Description
Office Administrative Assistant
Rochester, New York (NOTA)
$20/hour
Monday–Friday | 7:30 AM – 4:00 PM
About the Role
This is an opportunity to join a small, family-run oil company where the focus is on reliability, teamwork, and getting the job done right. The environment is straightforward and hands-on, with a close-knit team that values consistency and accountability.
If you enjoy staying busy, working within a structured environment, and being a key part of day-to-day operations, this could be a great fit.
The Opportunity
You’ll be supporting a very busy office lead who manages a high volume of work and is looking for a dependable partner to help keep things running smoothly. This role plays an important part in ensuring orders are accurate and deliveries are coordinated effectively.
Key Responsibilities
- Answer incoming calls from customers placing orders
- Monitor email first thing in the morning for urgent requests
- Enter orders into an established system
- Ensure accuracy so the correct product reaches the correct customer
- Coordinate next-day delivery routes with drivers
- Help prioritize deliveries based on location (Buffalo, Syracuse, Binghamton)
- Work with both commercial and residential customers
What Matters Most
- Reliability and punctuality (7:30 AM start time is important)
- Strong attention to detail and accuracy
- Comfort with phone communication
- Ability to follow established processes
- Dependability in a role where consistency is key
Work Environment
- Small team including office staff, warehouse, and drivers
- Industrial setting; access to the office requires walking through the warehouse
- The environment may include typical oil/gas odors
- Casual dress code (jeans, sneakers, practical attire)
The Work Style
- Steady, consistent full-time schedule
- Structured and process-driven work
- Opportunity to build familiarity and efficiency over time
Who This Role Is Ideal For
- Someone who enjoys a predictable, structured workday
- Someone who takes pride in accuracy and organization
- Someone looking for a stable, straightforward role with a dependable team
Company DescriptionTES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!
Company Description
TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!