Job Description
Job DescriptionDescription:
Summary/Objective
Under the direct supervision of the inspection manager this position provides administrative and secretarial support for the inspection department.
Supervisory Responsibilities:
- None
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Enter data for quantities of parts issued and transferred between locations, inventory and cycle count adjustments, into computer database.
- Creating confidential financial field tickets, using proprietary software, data management for inventory inspections and customer tickets.
- Receive and issue finished goods into computer database.
- Place stocking orders, re-orders and special orders with specific vendors.
- Processes orders for company products by conferring with technical and/or management personnel.
- Organizes and prioritizes large volumes of information and calls.
- Answers phones for department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
- Codes documents according to company procedures.
- Reconciles and reports discrepancies found in records at the end of the month.
- Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms.
- Handles a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
- Independent judgment is required to plan, prioritize and organize diversified workload.
Requirements:
Competencies
- Problem Solving/Analysis.
- Financial Management.
- Thoroughness.
- Ethical Conduct.
- Customer/Client Focus.
- Performance Management.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Position Type/Work Schedule
- This is a full-time non-exempt hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m.
Travel
- No travel is expected for this position.
Education and Experience
- Computer Skills (Word, Excel, Outlook)
- High School Diploma or GED.
- Two to three years’ previous experience.
Other Duties
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.