Job Description
Key Responsibilities:
- Collect and prepare information used for presentations and meetings for executive staff
- Document meeting minutes as well as manage action items
- Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
- Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites
- Answer phones, screen and document incoming calls, and redirect requests to optimize the management team
- Reconcile expense reports and purchase requisitions submissions
- Develop and manage meeting communications and cadence activities
- Manage special projects for and with the senior staff
- Provide back-up support for other executive administrators
- Work with HR, Finance, Legal and other groups on reporting and reconciliation
Qualifications:
- 4+ years of experience working at the senior or executive level in an administrative or coordination role
- Experience with project and budget management
- Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools
- Experience supporting a large, rapidly expanding global sales organization
- Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
- Demonstrated communication, teamwork and organizational skills
- Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
- Ability to quickly learn and adopt new technologies and processes
- Ability to create and modify processes and scale best practices across the organization
- Ability to confidently interact with senior and executive level management
- Ability to work in a fast-paced, startup environment
- Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision