Job Description
Job DescriptionJob ProfileJob Title: Travel CoordinatorLocation: Buffalo, NYHire Type: Direct HirePay Range: $50,000-65,000Work Model: OnsiteRecruiter Contact: Amy Dugenske | adugenske@imaginestaffing.net | 716-256-1289Nature & Scope:Positional OverviewAre you energized by organization, coordination and the challenge of keeping complex travel logistics running seamlessly? This opportunity places you at the heart of a pioneering research and development organization that supports groundbreaking work in national security, data science, and advanced systems engineering. As a Travel Coordinator, you’ll play a vital role in ensuring every trip—domestic or international—is expertly planned, cost-effective, and fully compliant with government regulations. Your attention to detail and commitment to excellence will directly support innovative teams tackling some of the nation’s most critical scientific and technical challenges.Role & Responsibility:Tasks That Will Lead To Your Success
- Coordinate and book all employee travel using the SABRE Global Distribution system (Sabre Red) through communication with staff and program managers, ensuring trips are cost-effective, compliant with company policies and applicable government contracting regulations, and fully documented.
- Create and maintain a detailed travel folder for each trip containing cost justifications, approvals, booking confirmations, correspondence, and itineraries to support audit readiness and traveler convenience.
- Maintain organized and up-to-date traveler profiles, create credit/refund records & maintain spreadsheet to ensure efficient and accurate booking processes.
- Support the Pricing and Proposal team by using the SABRE system to obtain and document travel options and cost estimates for proposals, ensuring selections are advantageous to the government/customer and compliant with applicable regulations.
- Provide responsive after-hours travel support when needed, including emergency coordination and documentation of changes.
Skills & ExperienceQualifications That Will Help You Thrive
- 2+ years of experience in travel coordination, administrative support, or related field required.
- Exceptional attention to detail, organization, and ability to work independently while managing multiple priorities.
- Strong communication skills and ability to work effectively across departments.
- Experience with SABRE or similar corporate travel booking systems preferred.
- Working knowledge of Microsoft Word and Excel.
- Familiarity with the Federal Acquisition Regulation (FAR) and Federal Travel Regulation (FTR) and prior experience supporting travel in a government contracting environment preferred.