Job Description
Job Description
Position Title: Receptionist
Department: Administration
Location: Athens, AL
Position Summary
The Receptionist serves as the first point of contact for the organization, providing a professional, welcoming, and efficient experience for visitors, clients, and employees. This role manages incoming calls, greets and directs guests, coordinates meeting schedules, handles incoming and outgoing mail, and performs general administrative tasks to support office operations. The Receptionist ensures smooth communication across departments, maintains accurate records, and upholds a positive and professional representation of the company at all times. Strong organizational, communication, and multitasking skills are essential to maintain a well-run, welcoming office environment.
Key Responsibilities:
Daily Operations & Team Supervision:
- Assist visitors by greeting, welcoming, and directing them appropriately
- Answer and disperse incoming calls accordingly
- Prepare letters, forms, and reports according to written or verbal instruction
Execution & Performance Management:
- Perform administrative and office management activities supporting the Project Managers, Estimators, Field Team, and other office staff.
- File and scan paperwork as instructed
- Open and sort mail
- Perform data entry efficiently and accurately
- Maintain good relationships with all office and field staff
- Represent and promote Grayson Carter and Son in a professional and honest manner
Safety & Compliance:
- Follow all safety rules and regulations while performing work task
Communication & Reporting:
- Strong Communication Skills
- Assist with any department reporting needs
Job Qualifications/Requirements:
- High School Diploma or GED
- 1+ years of Administrative Assistant Experience
- Proficiency in Microsoft Work, Excel, PowerPoint and Outlook
- Attention to Detail
- Must be physically able to lift 25 pounds
- Perform other duties as assigned
Grayson Carter and Son Contracting, Inc. is an Equal Opportunity Employer.
EEO Statement:
Grayson Carter and Son Contracting, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, disability, and/ or other legally protected status.