Job Description
Job Description
Summary: The Sr. Equipment Finance Documentation Administrator maintains the Equipment Finance loan documentation and closing process in accordance with the approved policies & procedures within the Equipment Finance group. The incumbent prepares documentation within the terms and conditions of the approved CAM. Coordinates booking, closing, and funding processes. Performs post-closing functions. Assists the Compliance Department during annual audits.
Job Responsibilities:
Document Management:
- Prepares & distributes documents to borrowers
- Follows up with borrowers for any document deficiencies.
- Prepares DMV documents and coordinates with dealer/broker to place Columbia’s lien on title.
- Verifies no existing liens are on equipment prior to financing.
- Obtains and follows up for insurance prior to closing.
- Obtains invoices from vendors.
- Files required UCC-1’s and vehicle titles with the appropriate jurisdictions.
Pipeline Management:
- Monitors the equipment closing pipeline.
- Performs equipment finance closings as assigned
- Ensures transactions are efficiently distributed and processed in a timely manner.
- Verifies equipment has been delivered and borrower is ready to commence loan.
Post-Closing:
- Inputs all closed loans into the Bank’s DNA system and verifies entries for accuracy.
- Inputs supporting loan file documentation into the Bank’s document imaging system and prepares closing file for post-closing review.
- Performs post-equipment closing related activities such as receipt of all required recorded documentation, policies, and completion of collateral files.
- Participates in the annual review process for Title, Registration and Insurance required renewals.
Review Support:
- Assists the Compliance Department during annual audits.
- Assists team members in gathering information for any internal or external loan reviews.
Other Responsibilities:
- Performs other job-related duties as may be assigned.
- Assists the department supervisor in ensuring the department is in accordance with the approved policies and procedures within the Equipment Finance group.
- Acts as a back-up to the department supervisor in their absence and guides junior team members.
Job Requirements:
- 5 years Banking experience.
- 3 years experience in the Equipment Finance industry.
- Experience with various State DMV procedures for filing titles.
- Proficient in Microsoft Word & Excel.
- Excellent customer service skills.
- Strong attention to detail with commitment to accuracy.
- Organizational skills with ability to keep track of workload.
- Ability to work independently, once trained, to complete work on a timely basis.
- Effective communication skills.
Preferred:
- Bachelor’s Degree.
- Knowledge of Servicer Zone (Great America) is a plus.
Columbia Bank offers the following benefits:
- Medical, Dental, Vision and Rx which are contributory.
- Bonus programs.
- Employee Stock Option Program (ESOP).
- Life Insurance, Long Term Disability and Accidental Death and Dismemberment (LTD&AD&D).
- Paid Time Off (PTO) which includes Personal and Vacation Time.
- Paid Sick Time.
- Bank Holidays.
- Employees may participate in the 401k program.
Schedule:
- This role is eligible for a hybrid schedule: 3 days in the office and 2 days work from home, based on business needs. This arrangement may change without notice.
Columbia Bank and its affiliates is an Equal Opportunity Employer, including individuals with disabilities and veterans.