Job Description
Job DescriptionHours:
7:00AM – 3:10PM, Monday through Friday
JOB SUMMARY
The Special Programs Coordinator’s responsibility is to manage, plan, and support the success of special programs, various events, field trips and school-wide initiatives at the school. He/she will work directly alongside the Operations Manager (OM) and Associate Director (AD) to create engaging and successful programs that support the school's mission and goals. He/she will coordinate annual school-wide programs, field trips, and fundraising initiatives.
ESSENTIAL FUNCTIONS:
Duties of this job include, but are not limited to:
Special Events
- Organize and coordinate school-wide special events (e.g., staff appreciation days, talent shows, school assemblies, health screenings, prom, picture day, field day, etc…).
- Ensure events are well-executed from conception to completion, including securing venues, coordinating logistics, and managing budgets.
- Collaborate with teachers and school administrators to align events with school goals.
- Collect and track event and field trip requests.
- Review and obtain approval from AD for events and field trips and communicate to appropriate parties.
- Record in calendar events, field trips, fundraisers and various school-wide activities and initiatives.
- Create, track, and inventory items for purchase as necessary.
- Assist with the creation of the school’s yearbooks.
- Collect, review, and obtain approval for professional development requests.
Administrative Support
- Greet, welcome, and follow documentation procedures for all students, families and visitors.
- Maintain and cover the front desk as needed
- Answer incoming calls and route them to the appropriate departments or personnel.
- Document, evaluate, and assist all students sent to the office for medical/health attention and notify the appropriate staff.
- Create and distribute all outgoing flyers to families. i.e. early releases, no school days, parent nights, school events, etc…
- Check school voicemail daily and distribute messages appropriately.
- Clean, sanitize and organize the main office and furniture daily to maintain a professional and inviting atmosphere.
- Assist with student registrations and data entry
- Track, update, and communicate student attendance and absences daily.
- Assist with administrative tasks such as completing copies and faxes
- Oversee all student office assistants; assign and delegate duties to students
- Perform other duties as assigned
- Ensure events are well-executed from conception to completion, including securing venues, coordinating logistics, and managing budgets.
- Collaborate with teachers and school administrators to align events with school goals.
- Collect and track event and field trip requests.
- Review and obtain approval from AD for events and field trips and communicate to appropriate parties.
- Record in calendar events, field trips, fundraisers and various school-wide activities and initiatives.
- Create, track, and inventory items for purchase as necessary.
- Assist with the creation of the school’s yearbooks.
- Collect, review, and obtain approval for professional development requests.
SKILLS/QUALIFICATIONS
- High School diploma required. B.A. degree preferred
- 3 or more years of customer service experience preferred
- Proficient technology skills in MS Office and other software/programs
- Excellent written and verbal communication skills
- Organized and detailed oriented
- Able to multi-task in a fast-paced environment
- Able to work well under pressure
- Bilingual/Multilingual preferred
- Passionate about working with students
- Be committed to professional growth and development
- Serve as a role model for promoting effective citizenship and professionalism
- Demonstrate respect for children, colleagues, parents and school leadership
- Ability to work independently and collaboratively in team environment