Job Description
Job Description
*This job is located in Bloomfield Hills, MI and requires in-person office work.
We are seeking an Experienced* Executive Administrative Assistant for Construction Company to join our team!
We are solar EPC and Energy management company serving agriculture, manufacturing and many commercial sectors.
Required Experience:
Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables, Shipping , Trade Shows, Customer , Sales and Vendor interactions, 1099, LARA, MTO
Job Duties:
We are a solar energy management company serving agriculture, manufacturing and many commercial sectors.
**Looking for an Administrative Assistant for a construction company
* Perform general office duties, such as filing and answering telephones.
* Prepare bank deposits, bank reconciliation, accounts payable/accounts receivable and client/vendor billing in QuickBooks.
* Daily correspondence, professionally answer phones, follow up on customer payments
* Validate and keep track of vendor activities, negotiate, and process vendor payments
* Knowledge and experience sending 1099s to vendors, filing sales tax with LARA, MTO
* Work with shipping, trade show and event registration, marketing materials and communication to sales reps.
* Work with vendors to collect w9, COI and other pertinent information. Validate their work and invoices to pay.
* QuickBooks bank reconciliation, vendor invoices entry and collection of w9, COI
* Office management
* Work with Insurance agents, audits and government agencies to file paperwork.
*Generate monthly billing for rent or maintenance expenses to tenants.
•Collect funds from tenants and handle deposits and accounts receivable schedule.
•Contact tenants concerning past due balances
*Contact vendors for property management repair issues and such
Reconcile monthly records for bank and credit card transactions.
Manage tenant maintenance issues.
*plan, schedule, and coordinate general maintenance.
•Solicit and analyze bids from contractors for repairs, renovations, and maintenance.
Main receptionist and customer point of contact.
Working with Cargo Transportation company to co-ordinate shipments
Provide bookkeeping (inventory, billing, accounts receivable and accounts payables ) using QuickBooks Pro 2024
Assisting in handling details of Brand marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings.
Assist with trade show bookings, car rental bookings and cargo shipping.
Ordering and maintaining a log of marketing materials
Take care of Month end , Quarter End and Year end administrative work
Qualifications:
- Microsoft Office knowledge (primarily Outlook, Word, Excel, Power point & Visio).
- QuickBooks Job Costing, Bank Reconciliation experience is a must.
- Proactive personality and character demonstrating an ability to complete activities.
- Strong verbal, organizational, technical ability, and people skills a MUST.
- Strong organizational logical thinking skills.
- Ability to manage many tasks and to prioritize appropriately.
- Ability to maintain confidentiality and handle all conversations / interactions with the utmost professionalism.
- Previous experience in office administration or other related fields
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills
Minimum Qualifications:
Education: High School Graduate, College Degree Preferred
Job Type: Full-time
Company DescriptionEcojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.
Company Description
Ecojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.