Part-Time Administrative Assistant

Job Description

Job Description

Position Description: Administrative Assistant

Job Location: Cheverly, MD

Position Type: Part-time (Variable hours; approximately 8 - 24 hours per week)

Position Summary:

The Administrative Assistant position performs administrative duties requiring relevant skills, experience, and general knowledge of business policies and practices. This position also performs day-to-day administrative duties, including clerical, reception, and project-based work.

Job Functions and Responsibilities:

Under general supervision, the Administrative Assistant performs the following job functions with a focus on one or both of the following areas:

- Office Administration: Performs the following tasks related to office administration:

- Responds to inquiries received via phone, mail, and/or email, or appropriately routes them

- Organizes and maintains electronic files

- Performs general administrative duties

- Reports to the national program director in support of the organization’s executive officers, board members, committee members, and local chapters across the country

- Manages calendar appointments and schedules meetings

- Conducts internet research, summarizes findings, and makes recommendations

- Inputs, maintains, and verifies accuracy of data

- Drafts, formats, copy-edits, proof-reads, and fact-checks memos, reports, presentations, spreadsheets, minutes, and other documents

- Assists with developing and improving company document templates

- May participate in planning and/or participating in organizational events

- Complies with company policies within applicable laws and regulations

- Demonstrates professionalism in the workplace

- Meets deadlines and manages tasks

- Performs other duties as assigned

Education and Experience:

- Minimum: some college-level course work

- 3 - 5 years’ successful experience in an administrative position

Position-specific Qualifications:

- Courteous and professional in person and on the phone

- Strong oral and written communication skills

- Excellent information-gathering and analysis skills

- Experienced in Microsoft Office Suite applications (minimally, Outlook, Word, and Excel), email, and internet browsers

- Experienced in maintaining confidential records and information

- Demonstrates integrity, flexibility, professional judgment, and collaborative approach to work

- Knowledge of QuickBooks Online is desired

Additional Qualifications:

- Strong organizational skills and attention to detail

- Experienced in critical thinking and problem-solving

- Experienced in prioritizing tasks and meeting deadlines

- Experienced in working in a team-oriented environment

- Demonstrated aptitude and enthusiasm for learning

Qualifications Desired:

- Interest in small women- and minority-owned businesses, specifically, the construction industry

Company DescriptionFounded in Oakland, California in 1969, NAMC is the oldest minority construction trade association in the United States. Through a network of local chapters and in collaboration with strategic and corporate partnerships, NAMC assists members with building capacity by providing access to opportunity, advocacy, and contractor development training.

Company Description

Founded in Oakland, California in 1969, NAMC is the oldest minority construction trade association in the United States. Through a network of local chapters and in collaboration with strategic and corporate partnerships, NAMC assists members with building capacity by providing access to opportunity, advocacy, and contractor development training.