Clarks Green Borough ..... Assistant Secretary / Treasurer

Job Description

Job Description

Work Schedule: Twelve hours per week, Monday and Wednesday from 9 am - 3 pm. (Possibly more hours after the training period). Ability to fill in when the Secretary/Treasurer is absent or on vacation.

Duties: General duties to include, but not limited to the following:

• Answer phones.

• Knowledgeable and ability to use Quickbook accounting software.

• Record and deposit fees and receipt payables to the Borough.

• Processing of invoices and check payments.

• Maintains petty cash records and reimburses as required.

• Assistance with Borough Audits.

• Process Parking Fines.

• Prepare “Sales Tax Exemptions” certificates and submit to vendors.

• Handle complaints and requests as they are received by phone or in person and direct to appropriate Council member, mayor or borough manager.

• Prepare reports and setup for Council Meetings.

• Update various Social Media platforms including Website support.

• Provide assistance to the Borough's Zoning office.

• Complete the Insurance Annual Audit Report

Payroll Duties:

• Preparation of Payroll

• Compile and verify payroll timesheets and prepare bi-weekly payroll using Quickbooks.

• Track the employees' vacation, sick, comp time and personal time and report discrepancies to the Borough Manager.

• Keep track and order yearly clothing /shoe allowance for the DPW staff.

• Submit payroll-associated taxes to proper agencies and prepare yearly W2’s.

As time permits, when above mentioned duties are up-to-date, assist with other office projects (i.e. generate and type various miscellaneous correspondence, or other office duties when needed.