Receptionist

Published: 6/14/2022

Job Description

We are looking for a detail-oriented Receptionist to support daily front-desk operations for a construction and contractor environment in Kalamazoo, Michigan. This Contract, just one day, Friday, September 4th, position is ideal for someone who enjoys creating a welcoming first impression, managing incoming communications, and keeping the office running smoothly. The role will focus on handling calls, greeting visitors, and providing dependable administrative support in a part-time capacity.

Responsibilities:

• Welcome visitors and direct them to the appropriate staff members in a courteous and efficient manner.

• Manage a multi-line phone system, route calls accurately, and take clear messages when needed.

• Respond to inbound calls courteously while providing helpful information or transferring inquiries to the correct contact.

• Maintain an organized reception area that reflects a well-organized office environment.

• Support basic administrative activities such as logging messages, assisting with office correspondence, and handling routine front-desk tasks.

• Coordinate with internal team members to ensure smooth communication between visitors, callers, and office personnel.

• Monitor daily front-office activity and help keep schedules and visitor flow orderly during business hours.,

• Previous experience in a receptionist or front-desk support role.
• Ability to confidently operate a multi-line switchboard or phone system with several active lines.
• Strong verbal communication skills and a detail-oriented phone manner when handling inbound calls.
• Comfortable working in a part-time contract position.
• Reliable organizational skills with the ability to manage several tasks at once.
• Detail-oriented demeanor and a customer-service mindset when interacting with visitors and staff.
• Ability to work on-site in Kalamazoo, Michigan.