Job Description
Job Description
Our client, a real estate invest firm is seeking an Account Payable Support Specialist to join their team.
- This is a long-term temp position which may have potential to convert to a perm job.
- The position is fully on-site with a work schedule of Monday – Friday, 9am – 6pm.
- The pay rate is $30.00 per hour.
Property Management Accounts Payable Support Specialist
Primary Purpose of Position:
Coordinate accounts payable and financial accounting services for the assigned portfolio.
Essential Functions:
Accounting Operations
- Process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets.
- Perform invoice processing duties for the Property Management Office in a timely manner to avoid budget variances.
- Responsible for diligently reviewing invoices and proactively reaching out to vendors to review and escalating questionable or inaccurate billings to the vendor in partnership with Property Management Coordinator.
- Manage new vendor setup.
- Review Nexus application for vendor billings, identify, research and resolve any incorrect billings. Act as a resource responding in a timely manner to any internal and/or external inquiries.
- Process/review employee reimbursement requests.
- Assist with the oversight of US Bank Visa account(s). Ensure proper coding by team members, review approvals and monitor final processing.
- Act as liaison between Property Managers and Property Accountants during quarterly close activities and the preparation of assigned accruals.
- Utilize corporate tools and practices to streamline AP processing and increase overall efficiency.
- Provide high quality customer service to vendors and BXP employees.
- Participate in the timely completion of the assigned portions of the annual operating budgets and related documents.
General
- Ensure compliance of corporate policies and procedures as they relate to both accounts payable and accounts receivable administration.
- Provide support to Property Managers by producing, modifying, and/or distributing various internal forms, spreadsheets, and miscellaneous deliverables.
Region/Building Specific Functions:
- Perform other duties and special projects as assigned.
Requirements and Qualifications:
- High school diploma or equivalent educational certificate required; BA/BS Degree preferred.
- Minimum of 2-5 years of progressively responsible administrative support experience and special projects experience required.
- Experience in Accounts Payable preferred.
- Experience with an Accounts Payable Automation Software preferred.
- Related business/industry experience desirable.
- Excellent organizational skills with ability to set priorities, manage multiple projects, and meet project deadlines.
- Demonstrated ability to determine needs and achieve results without close supervision.
- Demonstrated ability to take initiative and lead projects.
- Ability to effectively interface with all departments of the company and to represent the company in a highly professional manner with all colleagues and outside partners.
- Ability to work under pressure and within time constraints.
- Superior verbal and written communication skills.
- Excellent analytical skills.
- Excellent attention to detail.
- Ability to work independently and as part of a team.
- Exhibit and champion excellence in work and willingness to embrace change.
- Flexibility with work schedule to include working overtime on a periodic basis.
- Proficiency with Microsoft Office Applications.