Job Description
Payroll Specialist
Position Summar
yThe Payroll Specialist is responsible for accurate, end-to-end payroll processing across diverse employee groups. This role ensures compliance with federal, state, and local regulations while managing payroll data, tax filings, garnishments, and deductions. The position partners closely with HR, Finance, and Benefits teams to support payroll operations, resolve issues, and maintain data integrity in a complex, multi-state environment
.
Reporting & Collaborati
on• Reports to the Payroll Manag
er• No direct repor
ts• Collaborates with Human Resources, Finance, and Benefits teams across multiple locatio
ns
Key Responsibilit
ies• Process regular and off-cycle payrolls for salaried, hourly, union, and multi-state employ
ees• Audit and validate payroll data including time records, earnings, deductions, taxes, and accru
als• Ensure compliance with payroll laws, company policies, and union agreeme
nts• Manage payroll adjustments such as retro pay, bonuses, corrections, and final payche
cks• Administer garnishments and other statutory deductions, ensuring timely and accurate remitta
nce• Maintain employee payroll records, including pay changes, tax updates, and employment status chan
ges• Partner with HR to support onboarding, terminations, and leave-related payroll activit
ies• Research and resolve payroll discrepancies, tax issues, and system-related conce
rns• Support payroll tax filings, audits, reconciliations, and year-end proces
ses• Assist with payroll-related journal entries and funding requireme
nts• Provide guidance and training to HR and administrative staff on payroll processes and timekeep
ing• Contribute to system upgrades, testing, and process improvement initiati
ves• Maintain accurate documentation of payroll procedures and identify opportunities for efficie
ncy
Qualificat
ionsEducation & Experi
ence• Bachelor’s degree in Accounting, Finance, or related field (or equivalent combination of education and experie
nce)• 3+ years of end-to-end payroll processing experi
ence• Experience in multi-state, union, or complex payroll environments prefe
rred• Experience with cloud-based payroll systems (e.g., UKG Pro, Workday, ADP) prefe
rred
Skills & Know
ledge• Strong understanding of payroll laws, tax regulations, and wage and hour compl
iance• Knowledge of payroll systems, timekeeping processes, and internal con
trols• Intermediate proficiency in Microsoft
Excel
Core Compet
encies• Exceptional attention to detail and ac
curacy• Strong analytical and problem-solving
skills• Ability to manage multiple priorities in a fast-paced envir
onment• Effective communication and collaboration across
teams• High level of discretion when handling confidential infor
mation• Strong customer service orien
tation