Job Description
Job DescriptionDescription:
Key Responsibilities:Administrative Duties
- Answer and direct incoming calls in a professional and courteous manner.
- Greet and assist visitors, clients, and employees.
- Maintain organized office files, records, and correspondence.
- Assist with scheduling meetings, preparing reports, and handling general correspondence.
- Support management with various administrative projects as needed.
Billing & Invoicing
- Prepare and process customer invoices/payments accurately and timely.
- Other duties as assigned
Human Resources Support
- Assist with employee onboarding, including collecting new hire paperwork, verifying employment eligibility (I-9), and setting up employee files.
- Handle employee terminations, ensuring proper documentation and compliance with NY State laws.
- Maintain HR records and update employee data in HR systems.
- Process and respond to employee verification requests and other HR correspondence.
- Handle employee garnishments, child support orders, and other wage deductions as required by law.
Payroll & Compliance
- Collaborate with payroll to ensure accuracy of employee timekeeping, deductions, and tax withholdings.
- Maintain working knowledge of New York State income tax laws, unemployment insurance, disability benefits, and other statutory requirements.
- Assist employees with questions related to payroll, benefits, and HR policies.
- Ensure compliance with federal, state, and local employment laws and regulations.
Work Environment:
- Office-based position with standard weekday hours.
- May require occasional overtime during peak billing or payroll periods.
Compensation and Benefits:
- Competitive salary based on experience.
- Health, dental, and vision insurance optional
- Paid time off and holidays.
- Retirement plan options.
- Professional development opportunities.
- A positive work environment with opportunities for professional development.
Requirements:Qualifications:
- Education: Preferred but not required for right candidate - Associate’s degree in Business Administration, Human Resources, or related field required; Bachelor’s degree.
- Experience: Minimum 2–3 years of administrative and/or HR experience, preferably in a multi-functional office environment.
- Skills & Knowledge:
- Strong understanding of New York State employment, unemployment, disability, and income tax regulations.
- Experience with billing, invoicing, and general accounting support.
- Familiarity with payroll systems (e.g., ADP, Paychex, QuickBooks, or similar).
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- High attention to detail and ability to handle confidential information with integrity.
- Strong organizational and multitasking abilities. .
- Exceptional communication and interpersonal skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite.
- Comfort and proficiency with technology and digital tools for business efficiency.
- Ability to work both independently and collaboratively within a team.
- Must be comfortable with dogs.