Job Description
Job DescriptionBenefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Vision insurance
SUMMARY
Provides daily, weekly, monthly, and annual task completion related to various grant bill processing, grant bill utilization review, and proper recording of deposits, accounts receivable, and other general journal entries with due best-practice consideration. Helps to establish and maintain proper internal controls and works directly with the Chief Financial Officer to maintain accurate and timely billing records.
RESPONSIBILITIES
Works collaboratively with the CFO and other relevant staff to carry out daily, monthly, and annual tasks of billing, accounting, and related support systems and effectively communicate matters of significance and business impact to the CFO immediately when identified.
Communicates regularly, professionally, and timely with CTL personnel and volunteers about assigned billing, accounting, or operations responsibilities.
Apply knowledge of CTL billing policies and procedures, and related documents in the function of daily, weekly, monthly, and annual responsibilities.
Prepare and review all grant billing accounts receivable, and revenue/collection processes and documentation to ensure accuracy and timely submission.
Reconcile various bank accounts as assigned.
Complete regular monthly journal entries and monthly reconciliations on all assigned balance sheets and income statement account as assigned.
Ensures all records are organized in a manner to comply with document retention policies and procedures and other governmental entities compliance requirements including but not limited to permanent agency documents and grant management files.
Helps establish and maintain proper accounting policies, procedures, and internal controls.
Complete month-end and year-end closing processes as they pertain to billing and complete audit schedules as assigned.
Maintain awareness of trends and best practices and is proactive in continually acquiring knowledge in fields related to grant billing.
EDUCATION AND EXPERIENCE
- High school diploma or GED required
- Associates degree in Accounting, Finance, Business Administration, or related field preferred
- Minimum of 3 years of experience in billing, accounts receivable, or a related financial role
- Experience with billing software and ERP systems (e.g., QuickBooks, SAP, Oracle) preferred
- Relevant certifications (e.g., Certified Billing and Coding Specialist (CBCS)) are a plus
KNOWLEDGE, SKILLS, ABILITIES
Manage multiple demanding tasks simultaneously. Prioritize and coordinate projects effectively to meet agency needs and deadlines.
Demonstrate clear and effective oral and written communication. Demonstrate strong, creative, strategic, and analytical thinking skills.
Knowledge of Windows operating system and Office products. Ability to learn and use any other software programs needed in the operations of CTL programs.