Administrative Sales Assistant

Job Description

Job Description

Our client located in Farmingdale is looking to hire an Administrative Sales Assistant ASAP. In this role as an administrative sales assistant you will be responsible for supporting the needs of the sales team in organization that is growing. Since you are supporting the sales team, you would be handling the tasks that are assigned as they come up so you must be comfortable with juggling priorities. This is a very busy office so you will be asked to handle various kinds of administrative tasks on a regular basis. This Administrative Sales Assistant position is a full time opportunity working for a small office so we’re looking for someone with a “start-up” mentality. The ideal candidate would be someone with an entrepreneurial mindset, go getter kind of attitude, proactive, willing to learn and grow within the position and they need someone who is very organized. Since this is a small office, as the company grows, there is opportunity for career advancement. Hours are Monday – Friday from 9am – 5pm. This position is in office and not hybrid. The ideal candidate will have a minimum of 3 years of administrative experience supporting a heavy hitter sales person or a sales team.

JOB TITLE: Administrative Sales Assistant

Description: The Administrative Sales Assistant position is key in this organization since you will be forward facing with clients, supporting the sales team, handling quotes and all paperwork from start to the close of a sale or lease.

Responsibilities:

· Prepare sales quotes, proposals and any supporting docs that the sales team needs.

· Assist with order entry, serial number documentation and scheduling equipment delivery.

· Support reps with contract paperwork, pricing sheets, order packets and follow up tasks.

· Coordinate internal approvals for pricing, promotions and exceptions.

· Act as the primary contact with leasing companies for quotes, credit apps, approvals and buyouts,

· Prepare and process lease documentation, ensuring all forms are complete, accurate and compliant.

· Create and submit funding packets within required timelines after install.

· Track lease expirations, upgrade, renewals and customer buyout requests.

· Maintain detailed and organized electronic lease records for audit / tracking.

· Communicate professionally with customer regarding paperwork, signatures, credit apps and deliver scheduling.

· Collect required customer documents, IDs, insurance info and purchase orders.

· Obtain both digital and or physical signatures for sales and lease agreements.

· Ensure documents are complete before submitting to leasing partners or internal billing.

· Enter new opportunities, main account notes and update deal stages.

· Ensure sales documentation is attached and properly categorized.

· Support the administrative manager with system clean-up and data quality initiatives.

· Work closely with the administer manager, service dispatcher and the warehouse to ensure smooth order flow.

· Verify pricing, terms, equipment configuration and delivery details before final submission.

· Coordinate turnover packets to service and support for accurate installations.

· Assist with onboarding packets for new customers.

· Help prepare reports, spreadsheets and sales dashboards as needed.

· Support special projects, sales events and administrative initiatives.

Experience:

· Excellent verbal and written communication skills.

· Excel, MS Office, Teams.

· Familiarity with ERP systems.

· Previous experience supporting a sales person or sales team.

Salary is based upon experience but they offer a competitive range of $25.00 - $26.00 per hour depending upon experience. They also offer a full benefits package.

If you are interested in this Administrative Sales Assistant position located in Farmingdale and are qualified, please apply!

Our client is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. The management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Company DescriptionLV Staffing Associates, Inc. is a full service staffing agency providing outsourced full cycle recruiting, contingency placements as well as temporary services. We take pride in the placements that we make and appreciate the relationships that we build with both of our candidates and clients!

Company Description

LV Staffing Associates, Inc. is a full service staffing agency providing outsourced full cycle recruiting, contingency placements as well as temporary services. We take pride in the placements that we make and appreciate the relationships that we build with both of our candidates and clients!