Job Description
Job Description
A leading provider of industrial and construction supplies is seeking a detail-oriented Collections Specialist / Accounts Receivable Specialist with experience working with contractors.
Benefits:
- Medical, Vision, Dental
- PTO and holidays
- Direct hiring by the company
Responsibilities:
- Monitor and manage accounts receivable balances, ensuring timely collection of payments from general contractors, subcontractors, and clients.
- Manage outstanding invoices and follow up on overdue payments
- Contact clients via phone, email, and written correspondence to follow up on outstanding invoices.
- Research and resolve discrepancies related to payments, billing errors, or disputes.
- Process customer payments and apply them to the appropriate accounts.
- Maintain accurate records of collection efforts, communications, and payment commitments.
- Ensure compliance with lien laws, preliminary notices (e.g., Notice to Owner - NTOs), and waivers/releases of lien as required for payment processing.
- Build strong relationships with clients, general contractors, and subcontractors to facilitate timely payments.
- Address client inquiries related to invoices, payment terms, and outstanding balances.
- Work with clients to negotiate payment plans when necessary while adhering to company policies.
- Prepare aging reports and provide regular updates on collection efforts and outstanding balances.
- Reconcile accounts receivable ledger to ensure accurate reporting.
- Assist in month-end closing and financial reporting related to accounts receivable.
- Identify trends in late payments and recommend strategies for improving cash flow.
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field (preferred but not required).
- 3+ years of experience in accounts receivable and collections—preferably in the HVAC industry or similar.
- Experience working with general contractors, subcontractors, and vendors.
- Strong communication and negotiation skills to manage collections professionally.
- Have a solid understanding of lien rights, contract terms, and payment applications related to contractors and subcontractors
- Proficiency in accounting software ( Sage 300 or similar) and Microsoft Excel.
- Ability to analyze aging reports and identify collection strategies.
- Detail-oriented with strong problem-solving skills.
- Bilingual Spanish/English
If your profile matches our requirements. APPLY NOW!
Internal 2162
Company DescriptionSIGOOK® is a Staffing Firm offering equal labor opportunities in compliance with all applicable laws in the U.S.A. for personnel recruitment and selection. We sincerely thank all candidates who apply; however, only those selected for an interview will be contacted.
Company Description
SIGOOK® is a Staffing Firm offering equal labor opportunities in compliance with all applicable laws in the U.S.A. for personnel recruitment and selection. We sincerely thank all candidates who apply; however, only those selected for an interview will be contacted.